Research Administrator II-Department of Neurosurgery

University of Florida•Gainesville, FL

About The Position

This position is responsible for both post-award and pre-award administration of grants and contracts within the Department of Neurosurgery. The role involves financial tracking, fiscal control, expense analysis, and ensuring compliance with agency and award stipulations. It also includes supporting Principal Investigators (PIs) in proposal development, budget preparation, and submission, as well as managing space allocations.

Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Knowledgeable in accounting principles and cost accounting standards.
Knowledge of departmental, college, university, and agency policies and procedures applicable to contracts and grants.
Knowledgeable of aspects of proposal processing- pre-award administration and post-award administration.
Proficient in UFirst.
Proficient in PeopleSoft.
Proficient in Microsoft Word and Microsoft Excel.
Proficient in Adobe Pro.
Strong communication skills, both oral and written.
Ability to work with people at all levels and people with different and distinct personalities and preferences.
Ability to work with multiple departments.
Ability to prioritize and manage priorities.
Ability to multi-task as needed.
Ability to work with deadlines.
Ability to work under pressure at times.
Ability to interpret, implement, and integrate requirements of various funding agencies.
Ability to communicate effectively, both verbally and in writing.
Ability to plan, organize and coordinate work assignments.
Ability to work independently.
Ability to utilize problem-solving techniques.
Ability to maintain an appropriate and accessible filing system/database.

Nice To Haves

Working knowledge of eRA Commons (Federal Electronic Research Administration).

Responsibilities

Analyzes expenses, develops cost projections, and provides financial tracking and fiscal control for reporting requirements.
Monitors and maintains activities for all projects, including completing modifications and managing fund transfers within the Ufirst system.
Ensures expenditures and payments are expensed appropriately with the correct project and in accordance with agency and award stipulations.
Reconciles reports on a monthly basis and as needed.
Meets with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections.
Coordinates payroll distributions for administrative staff based on budget and/or PI requests.
Maintains the department's master project list.
Produces monthly and ad-hoc reports as requested by PI.
Ensures PI and research staff have completed necessary training for specified protocols.
Uploads protocol/IRB approval to the appropriate award in UFIRST.
May assist in fiscal payment processing (P-cards, MyUF Payment Solutions, MyUF Market).
Forecasts salary expenditures through the end of the budget period.
Responsible for effort reporting requirements on projects, including required cost sharing.
Reviews subcontract certifications sent from Contract and Grants (C&G) and obtains signatures.
Participates in negotiations with grant and contracting officers to substantiate budget requests and secure terms and conditions consistent with policy.
Confers with investigators and campus administrators to ensure necessary changes or corrections are made.
Provides pre-award support, including reviewing requests for proposal (REP) and identifying specific requirements and policies.
Works with PI to prepare accurate budgets for proposals.
Submits proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts.
Provides technical assistance to PIs in proposal development and submissions.
Performs editorial review of language, grammar, punctuation, and contract terms for all proposals.
Reviews contracts to determine the appropriate processing channel (DSR, Purchasing, or HSC Contracts Office) and ensures contracts are in place before services are performed.
Maintains accuracy of space allocations throughout the fiscal year.