Research Administrator II-Department of Neurosurgery

University of Florida•Gainesville, FL

8d•$61,350 - $69,700

About The Position

This position provides support for both post-award and pre-award administration within the Department of Neurosurgery. The role involves managing financial aspects of research projects, ensuring compliance with funding agency stipulations, and assisting Principal Investigators (PIs) with proposal preparation and submission. The administrator will also be responsible for maintaining project records, coordinating with various university offices, and ensuring all necessary training and documentation are in place.

Requirements

Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience.
Knowledgeable in accounting principles and cost accounting standards.
Knowledge of departmental, college, university, and agency policies and procedures applicable to contracts and grants.
Knowledgeable of aspects of proposal processing- pre-award administration and post-award administration.
Working knowledge of eRA Commons (Federal Electronic Research Administration).
Proficient in UFirst.
Proficient in PeopleSoft.
Proficient in Microsoft Word and Microsoft Excel.
Proficient in Adobe Pro.
Strong communication skills, both oral and written.
Ability to work with people at all levels and people with different and distinct personalities and preferences.
Ability to work with multiple departments.
Ability to prioritize and manage priorities.
Ability to multi-task as needed.
Ability to work with deadlines.
Ability to work under pressure at times.
Ability to interpret, implement, and integrate requirements of various funding agencies.
Ability to communicate effectively, both verbally and in writing.
Ability to plan, organize and coordinate work assignments.
Ability to work independently.
Ability to utilize problem-solving techniques.
Ability to maintain an appropriate and accessible filing system/database.

Responsibilities

Analyzes expenses, develops cost projections and provides financial tracking and fiscal control to fulfill reporting requirements.
Monitors and maintains activities for all projects including completing modifications, release and transfer of funds within the Ufirst system.
Ensures expenditures and payments are expensed appropriately with the correct project and in accordance with agency and award stipulations and move to correct award if necessary.
Reconciles reports on a monthly basis and as needed.
Meets with Principal Investigators quarterly to review reconciliation reports, expenditures, and projections.
Coordinates payroll distributions regarding administrative staff as per the budget and/or PI request.
Keeps department master project list up to date.
Produces monthly and ad-hoc reports as requested by PI.
Ensures that the PI and all research staff have completed all necessary training for specified protocol.
Uploads protocol/IRB approval to appropriate award in UFIRST.
May assist in fiscal payment processing—Pcards, MyUF Payment Solutions, MyUF Market.
Forecasts salary expenditures through the end of the budget period.
Responsible for effort reporting requirements on projects, including required cost sharing.
Reviews subcontract certifications sent from Contract and Grants (C&G) and obtains signatures.
Participates in the negotiation with grant and contracting officers to substantiate budget requests and to secure terms and conditions, which are consistent with policy.
Confers with investigators and campus administrators to ensure that changes or corrections are made as needed.
Provides pre-award support which includes reviewing requests for proposal (REP) and identifying the specific requirements and policies are met while ensuring the policies are within or consistent with those of UF.
Works with PI to prepare an accurate budget for the corresponding proposal.
Submits proposal submissions, including new research grant proposals, renewing and/or continuing grants and contracts.
Provides technical assistance to PI’s in the development of proposals and submissions.
Performs editorial review of language, grammar, punctuation and contract terms for all proposals.
Reviews contracts to determine whether the activities should be sent through the Division of Sponsored Research (DSR), Purchasing or the Health Science Center (HSC) Contracts Office and ensures that contracts are in place before services are performed.
Maintains accuracy of space allocations throughout fiscal year.