Research Administrator II

University of Florida•Gainesville, FL

19d•$53,000 - $72,900

About The Position

The Research Administrator II works closely with stakeholders to manage research grants and grant-related funds. The role partners with the CVM Research office to ensure proposals meet administrative and budgetary requirements; monitors fiscal records in UF and VetMed systems; reviews transactions and processes corrections; manages encumbrances; and analyzes and reconciles grant accounts throughout their life cycle. The position serves as a liaison among CVM faculty principal investigators (PIs), their support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office. It assists with submissions, budget preparation and revisions, award modifications, reporting, and communication about project status. The role interprets grant policies and guidelines and assists with sponsor reporting. The administrator monitors projects for appropriate purchases, personnel distributions, expiration dates, balances, and IACUC/IRB protocols, and ensures payroll and cost-sharing commitments are recorded. Responsibilities include effort tracking and training, research payroll distributions, grant accounting, financial activity tracking, basic accounts payable and payroll support, and effort reporting. The role also works with vendors and university offices to resolve grant-related issues, advises stakeholders on expenditure and award guidelines, provides financial reports, and supports project closeout.

Requirements

Bachelor's degree and two years of experience in grant and contract administration, or an equivalent combination of education and experience.
Knowledge of grant-related regulations and guidelines.
Knowledge of grant processes and accounting standards.
Ability to plan, organize, and coordinate work assignments.
Ability to operate Windows-based and character-driven programs.
Knowledge of State, UF, and College of Veterinary Medicine rules and procedures.
Ability to communicate effectively and courteously in writing and verbally, and to work with the public tactfully and courteously.

Nice To Haves

Experience with PeopleSoft, MS Office, UFIRST, myInvestigator, Enterprise Analytics, ERA Commons (NIH), and UF fund accounting.
Strong customer service and team-centric skills, including experience working with diverse personalities.
Certified Research Administrator.

Responsibilities

Partner with the CVM Research office to ensure grant proposals meet administrative and budgetary requirements.
Monitor grant fiscal records using UF and VetMed systems, including myUFL and UFIRST.
Review grant transactions for accuracy and process correcting journal entries as needed.
Monitor and adjust grant encumbrances to maintain accurate balances.
Analyze grant accounts throughout their life cycle and reconcile them at appropriate milestones.
Serve as liaison among CVM faculty PIs and support staff, the Department of Sponsored Programs, the Contracts and Grants Office, and the College Research office.
Assist PIs with submissions, budget preparation and revisions, UFIRST award modifications, and other reporting documents.
Communicate regularly with PIs and staff, prepare project reports, and meet to review project status.
Interpret grant-related policies, procedures, regulations, and guidelines for college stakeholders.
Assist with monitoring and preparing reports to sponsoring agencies.
Monitor project purchases, personnel distributions, expiration dates, remaining balances, and IACUC/IRB protocols.
Ensure payroll and cost-sharing commitments are properly recorded.
Support effort tracking and provide effort-related training; oversee research-related payroll distributions.
Exercise signing authority for payroll distribution-retro requests (PDRR) and payroll cost transfer forms.
Assist with budget submissions and revisions and no-cost extensions.
Provide grant accounting for CVM departments, PIs, and university core offices to support compliance.
Track financial activity on awards and provide basic accounts payable and human resources/payroll support.
Review and monitor effort reporting and communicate with departments and PIs to ensure effort is accurately recorded and verified.
Work with vendors, purchasing, disbursements, sponsored research, contracts and grants, faculty, and staff to resolve grant-related issues.
Advise PIs and college stakeholders on university, state, and federal requirements governing expenditures and award activities; provide financial reports to support award oversight.
Work with Contracts and Grants to close out projects, including residual account transfers, sponsor payment records, data requests and reports, and subcontract records.