Research Administrator I

University of Florida•Gainesville, FL

19h•Onsite

About The Position

The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office. The Research Administrator I (RA) position, under the tutelage of senior research administrator(s), the Director of Research Administration, and the Post-award Research Administration Manager will be able to learn about the intricacies of research administration, including the various rules, regulations and policies that govern the awards process. This position will be in a more directed position, but it is expected that the incumbent in this position will be able to transition from primarily assisting to independently managing their own portfolio within the first six months.

Requirements

Bachelor's degree; or an equivalent combination of education and experience.

Nice To Haves

Ability to track, maintain and manipulate data.
Outstanding customer service capabilities.
Microsoft Office experience.
Ability to function under pressure and within tight scheduled deadlines.

Responsibilities

Award Setup: Working with the pre-award team member and faculty member to identify any budget adjustments, changes to the original proposal that require prior approval, subaward creation staffing changes and approvals, effort changes, or required exceptions from our Cost Accounting Standards (CAS). Setting up systems in the award setup process.
Post-Award Reporting: Reporting and projecting the expenses on the grant accounts for a subset of faculty on a quarterly basis. Meeting with the faculty to review their financial position, translating those plans into future expenses, and reporting regularly on the expenses.
Effort Management and Internal Fiscal Management: Ensuring effort commitments are entered and updated correctly over the life of each sponsored award in UFIRST and myUFL. Coordinating entry of payroll allocations for faculty and staff working on their sponsored awards into myUFL Department Budget Tables. Monitoring appropriate charges on the college contingent pay funds and ensuring all expenses charged to the contingent fund accounts for their portfolio and faculty are timely transferred to the appropriate sponsored award.
Post-Award Fiscal Review and Reconciliation: Providing administrative support in full at the PHHP college level for post-award research administration. Reviewing award documents for reconciliation and ensuring proper document retention. Learning a high-level review of financial processes at the University of Florida, such as the procurement process, internal purchasing and processing procedures, tuition waivers, salary distributions, as well as the contracting processes to support their faculty and review these charges. Handling additional actions like no-cost extensions, budget transfers and navigating UFIRST.
Pre-Award Administration: Assisting with supplements or additional funding entries into the proposal side of UFirst.
Just in Time and Sponsor Requests: Assisting faculty with the management and submission of additional documents, budget revisions, clarifications, and Other and Pending Support documents through the appropriate channels in collaboration with the pre-award team.