Heart Institute - Research Admin Coordinator, Dr. Susan Cheng Lab
About The Position
The Research Administrative Coordinator works under the direction of academic leadership in the assigned research area, providing support for budgetary and fiscal management, reporting, academic activities, and research operations. The role also assists with UKG and/or faculty effort recording and reporting and serves as a liaison to internal departments and external philanthropic and academic organizations. The coordinator supports the operational and administrative activities of the research area, including budget administration, office management, project coordination, regulatory compliance, human resources compliance tracking, and grant administration. The position may also support academic events, presentations, literature searches, and manuscript preparation.
Requirements
- High school diploma or GED.
- Two years of experience supporting research and academic administration.
- Proficiency in Word, PowerPoint, and Excel.
- Ability to work independently, set priorities, and manage multiple detail-oriented tasks.
- Excellent language skills and understanding of invoicing, budget reconciliation, grants, manuscript, and abstract guidelines.
- Strong verbal and written communication, computer, organizational, personnel, and time-management skills.
Nice To Haves
- Bachelor’s degree related to research preferred.
Responsibilities
- Support Directors, Managers, and Principal Investigators with budgetary and fiscal management for operations in the assigned area.
- Assist with creating and maintaining research program budgets and, upon request, generate monthly fiscal and physician billing reports.
- Coordinate academic administrative and office management systems for the department or unit.
- Edit policy and procedure manuals and disseminate announcements, policies, and procedures.
- Maintain event calendars, track deadlines, schedule meetings, arrange travel, and submit travel reimbursements.
- Order research supplies and ensure they are covered by research projects and/or grant funding.
- Compose correspondence, NIH reviews, and letters of recommendation; may prepare course syllabi and presentation materials.
- Serve as a point of contact between departmental administrators and the Office of Research Administration (ORA).
- Apply federal and state regulatory and licensing requirements, organizational bylaws, rules, regulations, and policies to assigned projects; assist with implementing regulatory and compliance policies and procedures.
- Assist academic leadership and faculty with daily activities, project management, and strategic academic planning; may track project metrics.
- Track HR compliance and regulatory activities for research staff, including HR files, new-hire paperwork, and compliance training coordination.
- Coordinate academic activities, seminars, lectures, and meetings.
- Follow office management procedures and comply with CSMC administrative regulations and requirements.
- May assist Principal Investigators with completing and submitting federal and non-federal grants and with pre- and post-award grant administration.
- May conduct literature searches and format manuscripts for submission and publication.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
