Research Administrative Coordinator

University of Pennsylvania Perelman School of Medicine•Philadelphia, PA

1d•Onsite

About The Position

The University of Pennsylvania, a world-renowned leader in education, research, and innovation and the largest private employer in Philadelphia, is seeking a highly-motivated Research Administrative Coordinator. This role is situated within the Department of Medical Ethics and Health Policy, providing administrative and research support to a preeminent professor in the Perelman School of Medicine for their research, teaching, and speaking responsibilities. The coordinator will coordinate research administrative activities, prepare documentation, assist with data entry, tracking, and reporting, and support compliance requirements. Key aspects include participating in research meetings, maintaining accurate records, and contributing to the preparation and dissemination of research outputs such as reports and manuscripts. The position also involves conducting research using various methods, proofreading and editing speeches and course materials, and providing background research for media appearances. Additionally, the coordinator will compile and analyze data, organize academic research material, update existing content, handle copyright queries, obtain usage rights for materials, and manage phone and email correspondence. This role serves as the primary liaison for students, faculty, and external speakers and contributes to course content for both existing and online courses. The successful candidate must be able to work independently and collaboratively, take direction and critical feedback, and multi-task effectively to meet tight deadlines. The department is committed to diversity, equity, and inclusion.

Requirements

High School Grad/GE Degree, Bachelor of Science, and 5 to 7 years of experience or equivalent combination of education and experience is required
Expertise to comprehend and manage complex scientific information
Technical writing skills needed to transform research data/information into accurate, understandable publications
Proficiency with Microsoft Office
Demonstrated ability to work independently
Demonstrated ability to work collaboratively
Demonstrated ability to multi-task and prioritize in a fast-paced environment
Strong analytical skills
Detail-oriented
Demonstrated experience meeting critical deadlines

Nice To Haves

Prior experience in Academic environment
Previous experience with submission of scientific manuscripts or grant writing / editing

Responsibilities

Coordinates research administrative activities in support of investigators and project leaders
Prepares documentation
Assists with data entry, tracking, and reporting
Supports compliance requirements
Participates in research meetings
Maintains accurate records
Contributes to the preparation and dissemination of reports, manuscripts, and other research outputs
Research relevant topics utilizing library and electronic methods, interviews, and on-site visits
Proofread and edit speeches and course related materials
Provide background research for media appearances on television, radio, and other media
Compile and analyze data
Organize and synthesize existing academic research material
Update and/or rewrite existing material
Respond to copyright queries from writers and other publishers
Obtain rights to use materials from other publications
Respond to multiple phone and email queries
Act as the primary liaison for students, faculty and external speakers
Contribute to course content for existing and on-line courses

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
Tuition assistance for employees, spouses, and dependent children at Penn
Tuition assistance for dependent children at other institutions
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis options through TIAA and Vanguard
Substantial amount of time away from work (vacations, personal affairs, illness/injury recovery, family time)
Long-term care insurance through Genworth Financial for faculty and staff (and eligible family members)
Wide variety of programs and resources to help balance work and personal life (Wellness and Work-life Resources)
Array of resources for professional and personal development
Access to University resources (libraries, athletic facilities, arboretum, art galleries)
Free and discounted admission/memberships to Penn arts and cultural centers and museums
Substantial savings on other goods and services (new cars, cellular phone service, movie tickets, theme parks)
Flexible work options (non-traditional work hours, locations, and/or job structures)
Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia (Penn Home Ownership Services)
Reimbursement for qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions (Adoption Assistance)