Research Administrative Coordinator

University of Pennsylvania•Philadelphia, PA

1d•Onsite

About The Position

The University of Pennsylvania is seeking a highly-motivated Research Administrative Coordinator for the Department of Medical Ethics and Health Policy within the Perelman School of Medicine. This role provides comprehensive administrative and research support to a preeminent professor, assisting with their research, teaching, and speaking responsibilities. The coordinator will manage complex scientific information, contribute to academic outputs, and serve as a primary liaison for various stakeholders. The position requires strong research and administrative skills, the ability to work independently and collaboratively, and the capacity to manage multiple tasks under tight deadlines. The role is contingent upon continued funding.

Requirements

High School Grad/GE Degree, Bachelor of Science, and 5 to 7 years of experience or equivalent combination of education and experience is required.
Expertise is needed to comprehend and manage complex scientific information.
Technical writing skills are needed to transform research data/information into accurate, understandable publications.
Proficiency with Microsoft Office needed.
Demonstrated ability to work independently.
Demonstrated ability to work collaboratively.
Demonstrated ability to multi-task and prioritize in a fast-paced environment.
Strong analytical skills.
Detail-oriented.
Demonstrated experience meeting critical deadlines.
Must be able to take direction and critical feedback.
Strong research and administrative skills.

Nice To Haves

Prior experience in Academic environment a plus.
Previous experience with submission of scientific manuscripts or grant writing / editing preferred.

Responsibilities

Coordinate research administrative activities in support of investigators and project leaders.
Prepare documentation.
Assist with data entry, tracking, and reporting.
Support compliance requirements.
Participate in research meetings.
Maintain accurate records.
Contribute to the preparation and dissemination of reports, manuscripts, and other research outputs.
Conduct research on relevant topics utilizing library and electronic methods, interviews, and on-site visits.
Proofread and edit speeches and course related materials.
Provide background research for media appearances on television, radio, and other media.
Compile and analyze data.
Organize and synthesize existing academic research material.
Update and/or rewrite existing material.
Respond to copyright queries from writers and other publishers.
Obtain rights to use materials from other publications.
Respond to multiple phone and email queries.
Act as the primary liaison for students, faculty, and external speakers.
Contribute to course content for existing and online courses.

Benefits

Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition assistance for employees, spouses, and dependent children at Penn.
Tuition assistance for dependent children at other institutions.
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth basis, and a wide variety of investment options through TIAA and Vanguard.
Substantial amount of time away from work for relaxation, vacations, personal affairs, recovery from illness or injury, and family time.
Long-term care insurance through Genworth Financial (no proof of good health for newly hired employees).
Wellness and Work-life Resources, including programs and resources for health, family, and work-life balance.
Professional and Personal Development resources.
Access to a wide range of University resources, cultural, and recreational activities (libraries, athletic facilities, arboretum, art galleries, Penn Museum, Annenberg Center, Penn Relays).
Discounts and Special Services on arts, entertainment, transportation, mortgages, new cars, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours, offering non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services, including a forgivable loan for eligible employees buying a home or residing in West Philadelphia for closing costs or home improvements.
Adoption Assistance, reimbursing eligible employees on qualified expenses in connection with the legal adoption of an eligible child, for up to two adoptions.