Tuba City Campus Research Administrative Assistant

Dine College•Tuba City, AZ

1d•Onsite

About The Position

The Administrative Assistant will be responsible for maintaining and coordinating general operations and support for the CONVOY project's smooth continuation. This role involves professional communication with the team, college faculty, administration, and staff, as well as external institutions and programs. The assistant will keep their supervisor informed of significant issues, progress, and activities. Key responsibilities include assisting in hiring student interns, managing timesheets, drafting correspondence, completing paperwork, distributing stipends, and maintaining up-to-date budget and financial transactions.

Requirements

Associate Degree in Science/Accounting/Business/Commerce or similar field.
Willingness and ability to learn, instruct, guide, and assist the project team, researchers, and students under this grant.
Demonstrates a keen understanding of numeracy and an understanding of finance, ordering, and purchasing of scientific material.
Knowledgeable of cost comparison and estimates required for building maintenance and repairs or renovations.
Working knowledge of establishing and maintaining an inventory management system.
People management skills, including the ability to inspire, lead and motivate a team of people, delegate work and explain ideas.
Ability to handle public concerns/complaints in the office via phone politely and professionally.
High interpersonal skills to effectively communicate with students, staff, faculty, administration, vendors, and the general public.
Ability to learn and utilize the institution's current CMMS, Asset Essential, and Event Manager.
Working knowledge of Warehouse operations and ability to utilize a computerized maintenance management system to track inventory of equipment, chemicals, supplies, and other materials.
Phone etiquette and office techniques.
Strong computer skills, including MS Excel.
Oral and written communication skills.
Excellent organization & time management skills.
Ability to use general office equipment, computer software, and the Internet to maintain a database for inventory reports.
Must work well with others.
Effectively communicate with immediate supervisor and subordinates.
Must possess and maintain a valid State Driver's License.

Nice To Haves

BS in Science/Accounting/Business/Commerce or similar field.
Oral fluency in Navajo is highly desirable, but not mandatory.

Responsibilities

Assist the Project Director in the daily operations of CONVOY through appropriate communication.
Distribute informative flyers, brochures, photocopies, and other materials among participants.
Maintain a filing system for the CONVOY project, documents, students, and correspondence.
Maintain general operations using office software (MS Word, MS Excel, Outlook, and other College software) to support tracking of Project training, travel, resources, meetings, and events.
Keep records of all expenditures, purchase requisitions, and inventory using MS Excel.
Assist Project Director in timely annual reporting and budget submissions for each fiscal year.
Make travel, training, and conference arrangements and coordinate the approval process and requests through the Finance office and appropriate line of authority.
Assist in College-wide events such as inter-campus, academic achievement, and graduation.
Assist CONVOY Director in matters related to the project and when needed.
Assist the PI in RQ submissions, purchasing, tracking POs, contacting vendors, and organizing activities related to CONVOY and MS biology students and research.
Drive GSA vehicles for student recruitment and drive the GSA van during summer internship for students' field trips.