Research Administration Analyst (multiple opportunities)

University of Washington•Seattle, WA

About The Position

The Research Administration Analyst provides centralized award setup and modification services for participating University units, supporting accurate, timely, consistent, and compliant administration of sponsored research awards. Reporting to the Executive Director, the Analyst owns assigned award setup and modification transactions from intake through successful completion. The role reviews award documents, requests, and supporting materials; initiates transactions in SAGE and related systems; coordinates with departmental, central office, and research stakeholders; monitors progress; validates completed actions; and communicates status and outcomes. The Analyst manages a high-volume workload while following RAC operating standards, maintaining complete and auditable records, conducting quality reviews, identifying recurring processing issues and risks, and supporting updated procedures and workflows. The position also provides service-oriented coordination and serves as the primary operational contact for assigned transactions.

Requirements

Bachelor's degree in business administration, public administration, finance, research administration, or a related field, or an equivalent combination of education and relevant experience in administration, research administration, or finance.
Four years of experience in business administration, public administration, finance, or research administration.

Nice To Haves

Experience performing complex administrative, operational, financial, research administration, or transaction-processing work.
Ability to interpret and apply policies, procedures, business rules, and documented standards.
Ability to manage multiple concurrent priorities, resolve routine issues independently, and follow work through completion.
Strong organizational, analytical, communication, and customer-service skills.
Proficiency using enterprise business systems, databases, workflow tools, or comparable technology.
Experience in sponsored research administration within a university, academic medical center, research organization, or similar environment.
Experience with post-award research administration, including award setup, award modification, grant management, or sponsored-project financial administration.
Knowledge of federal and non-federal sponsored research regulations, sponsor requirements, and award administration practices.
Experience interpreting sponsor award notices, agreements, amendments, or other complex administrative documents.
Experience in a shared-services, centralized-service, high-volume processing, or continuous-improvement environment, including use of workflow, case-management, or quality-control processes.

Responsibilities

Manage assigned award setup and modification transactions from intake through completion.
Review award documents, requests, and supporting materials to determine required processing actions and institutional requirements.
Initiate award setup and modification transactions in SAGE and related systems, ensuring data accuracy, completeness, and compliance.
Coordinate with departmental, central office, and research stakeholders to resolve routine issues and obtain required information.
Monitor transaction progress, validate completed actions, and communicate status, requirements, and outcomes to stakeholders.
Manage a high-volume workload and meet established service, quality, and productivity expectations.
Apply established procedures, decision tools, service standards, and quality-control practices.
Maintain complete, accurate, and auditable transaction documentation and records.
Perform quality reviews to ensure consistency, compliance, and accuracy of completed work.
Identify recurring issues, documentation gaps, and processing risks for leadership review.
Support implementation of updated procedures, workflows, and operating practices.
Serve as the primary operational contact for assigned transactions.