Heart Institute- Research Admin Coordinator, Susan Cheng Team

Cedars-Sinai•Los Angeles, CA

8h•Onsite

About The Position

The Smidt Heart Institute at Cedars-Sinai is dedicated to heart disease and research innovation, providing patients with the highest level of care. It treats a full spectrum of heart diseases and disorders, while its investigators advance the field with groundbreaking research, including genetic counseling, targeted drug therapies, and minimally invasive procedures. The Research Administrative Coordinator works under the direction of academic leadership within an assigned research area. This role supports budgetary and fiscal management, reporting of research programs and operations, and coordinates various academic activities. The coordinator assists with UKG and/or faculty effort recording, serves as a liaison to internal and external organizations, and provides administrative support for the research area's operational and administrative functions.

Responsibilities

Works under the direction of Directors, Managers, and Principal Investigators on budgetary and fiscal management for all operations within assigned area.
May assist with creation and maintenance of budgets for research programs.
May generate monthly fiscal and physician billing reports upon request of department management.
Coordinates the academic administrative and office management systems for the department/unit.
Edits policy and procedure manuals.
Disseminates information including announcements, policies and procedures.
Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.
Places orders for research supplies and ensures supplies are covered by research projects and/or grant funding.
Composes written correspondence, NIH reviews, and letters of recommendation.
May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.
Serves as a point of contact between departmental administrators and Office of Research Administration (ORA).
Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related policies and procedures.
Assists with the daily activities of academic leadership and related faculty members including project management and execution of strategic academic planning.
May assist with tracking project metrics.
Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.
Coordinates all academic activities, seminars, lectures and meetings.
Adheres to procedures for office management and compliance with CSMC administrative regulations and requirements.
May assist Principal Investigator with completing and submitting federal and non-federal grants.
May assist with pre- and post-award grant administration functions.
May conduct literature searches and format manuscripts for submission and publication.