Reprographics Office Assistant, Office of Communications and Creative Services

State of Maine • Augusta, ME

3d • $17 - $25

About The Position

The Maine Department of Transportation (MaineDOT) is seeking a detail-oriented and customer-focused professional to serve as Reprographics Office Assistant in the Office of Communications and Creative Services. This position provides essential administrative and production support by operating printing, finishing, and cutting equipment to deliver high-quality engineering documents, maps, contracts, publications, and other departmental materials. The role requires both technical expertise and strong organizational skills to ensure timely, accurate, and efficient reprographic services that directly support MaineDOT’s mission of providing safe, reliable, and accessible transportation for the people of Maine.

Requirements

• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.

Nice To Haves

• Experience with production-level reprographics or print shop operations.
• Knowledge of imposition and prepress software (Freeflow/Makeready or similar).
• Experience working in a government, engineering, or communications environment.
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator).

Responsibilities

• Operate and maintain digital and toner-based production printing equipment, including presses with Fiery servers.
• Use imposition and job preparation software (e.g., Freeflow/Makeready) to prepare, process, and finish print jobs.
• Perform binding, finishing, and cutting tasks to produce high-quality printed documents.
• Provide reprographic services for engineering documents, maps, contracts, publications, and outreach materials.
• Collaborate with staff across departments to meet reprographic needs and deadlines.
• Maintain accurate records of production jobs, inventory, and supplies.
• Provide excellent customer service and act as a knowledgeable resource for reprographic requests.
• Support the Office of Communications and Creative Services with additional administrative or production tasks as assigned.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Wellness – We care about you and your family’s wellbeing, offering 12 days of sick leave annually to help you stay healthy.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).
• Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees