Representative, Accounts Payable

Softchoice • Toronto, ON

5d • CA$50,000 - CA$55,000

About The Position

As part of Softchoice’s Finance team, you will help strengthen our Accounts Payable operations by owning key vendor accounts, resolving issues at the source, and ensuring payments are accurate, timely, and well controlled. You will work closely with cross-functional partners to improve handoffs, support month-end priorities, and bring forward practical ideas that make our processes more efficient, scalable, and resilient. With your curiosity, attention to detail, and continuous improvement mindset, you will help the AP team operate as a trusted, high-performance finance function supporting our business, vendors, and stakeholders across North America.

Requirements

• 3+ years of progressive accounts payable or finance operations experience, with a strong understanding of AP processes, accrual accounting, and GAAP/IFRS principles.
• Post-secondary education in Accounting, Finance, Business, or a related field.
• Proficiency in SAP and Excel.
• Working knowledge of procurement, approval hierarchies, fraud prevention controls, and policy compliance.
• Strong analytical and problem-solving skills, with the ability to move beyond identifying what happened to recommending practical corrective actions.
• High attention to detail, sound judgment, and a commitment to data integrity, accuracy, and control discipline.
• Excellent written and verbal communication skills, with the ability to build proactive, respectful working relationships across cross-functional teams.
• A self-starter mindset with strong ownership, accountability, curiosity, and the ability to manage multiple priorities independently while contributing to team success.
• A continuous improvement mindset, with the confidence to challenge the status quo, seek efficiencies, and support automation or process enhancement initiatives.

Nice To Haves

• Experience with AI-based invoice processing or RPA is an asset.

Responsibilities

• Own assigned vendor accounts end-to-end, including reconciliations, aged item clean-up, GRIR and ATB aging, and timely issue resolution.
• Troubleshoot EDI rejections, invoice holds, system data-flow issues, and incomplete or inaccurate data.
• Identify root causes and follow appropriate escalation paths to resolve issues at source.
• Review, verify, and process invoices in SAP with a high level of accuracy, ensuring compliance with tax requirements, approvals, company policies, and internal controls.
• Enter consolidated Public Cloud vendor invoices, perform three-way reconciliations, and support invoice price variance balance sheet clearing in alignment with month-end cut-offs.
• Support month-end close, revenue recognition activities, management reporting, reconciliations, and external audit requests with accurate, complete, and timely information.
• Respond to vendor payment inquiries and manage payment term considerations in a way that supports strong vendor relationships, cash flow discipline, and operational excellence.
• Partner proactively with Finance, Billings, Customer Operations, Sales, Procurement, and other business teams across North America to resolve issues, improve handoffs, and align AP operations with broader business objectives.
• Support fraud prevention controls and approval compliance by identifying risks early and escalating concerns appropriately.
• Contribute to continuous improvement, automation, AI, and reporting initiatives that streamline workflows, reduce cycle times, strengthen controls, and improve the AP team member and stakeholder experience.
• Maintain SAP AP documentation and procedures to support consistent, compliant, and scalable practices across the team.
• Participate in ad hoc projects and team initiatives with a continuous learning mindset, bringing forward practical ideas that help the team operate as a high-performance finance function.

Benefits

• Health and Wellbeing: Medical and Dental Care, Employee & Family Assistance Program
• Financial Benefits: RRSP/DPSP Retirement Savings Plan with Company Matching, Life and Disability Insurance
• Paid Time Off: Vacation and Sick Leave, Holidays, Parental Leave, Volunteer Days, Bereavement Leave
• Additional Perks: Employee Discount Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree