Accounts Payable Representative
About The Position
The Accounts Payable Representative assists the Accounts Payable Supervisor in the day-to-day management of the accounts payable function. This role is responsible for processing vendor invoices, issuing purchase orders, maintaining accurate financial records, preparing payment runs, reconciling bank and general ledger accounts, and supporting internal departments with accounts payable-related requests. The ideal candidate is highly organized, detail-oriented, and able to thrive in a fast-paced, growing organization. This position requires a self-starter who works as part of a team, has strong communication skills, the ability to manage multiple priorities, and a collaborative approach to problem-solving.
Requirements
- A bachelor's degree and up to 1-3 years prior experience in an accounting role
- Strong attention to detail and commitment to accuracy.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Excellent verbal and written communication skills.
- Strong organizational, analytical, and problem-solving abilities.
- Proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint.
Nice To Haves
- Prior experience in the aviation industry.
- Experience with Salesforce, AvSight, Accounting Seed, or similar ERP/accounting systems.
- Knowledge of purchase order processing, repair order management, and vendor payment administration.
- Experience with account reconciliations, month-end close activities, and financial reporting support.
Responsibilities
- Process and manage accounts payable transactions related to repair orders, purchase orders, non-inventory purchases, lease payments, and other operational expenditures.
- Review, verify, and accurately enter vendor invoices into the accounting system, ensuring proper coding and approvals.
- Prepare and process vendor payments, including checks, ACH, wire transfers, and other approved payment methods.
- Reconcile vendor statements and resolve invoice, payment, and account discrepancies in a timely and professional manner.
- Entering Purchase Order/ Project Billbacks
- Non-inventory & leasing-related Accounts Payable tasks fulfillment
- Accounts Payable GL accounts reconciliation and maintenance
- Support month-end and year-end close processes
- Ensure compliance with company policies, internal controls, audit requirements, and applicable accounting standards.
- Work with other departments to assist their Accounts Payable needs/requests
- Maintain high energy, cooperative and positive attitude and initiative among the team
- Other tasks and projects as directed by management
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
