Report Coordinator

Rimkus

2d•Remote

About The Position

We are looking for a Report Coordinator located in the Pacific time zone to join our national Central Processing Center team. The Report Coordinator assists engineers and other technical staff with the proofreading and editing of technical reports. Principal duties consist of report review, editing, formatting, and distribution to client. You will support a diverse group of external clients, as well as internal contacts at all levels within the organization. This will be a remote work position and will require adequate work-at-home space with minimal interruptions. This role works under minimal supervision, exercising initiative and independent judgment in the performance of assigned tasks.

Requirements

High School Diploma with some college.
Minimum of 5 years’ experience in a word processing role.
Must possess excellent grammar, business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.
Experience with MS Teams is highly desirable.
Must have strong interpersonal skills and demonstrated poise, tact, and diplomacy.
Must be able to handle sensitive and confidential information.
Must possess ability to understand departmental operations and procedures.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MS Word, Excel, Outlook, and PowerPoint).
Advanced Microsoft Office required.
Advanced English language, grammar, and punctuation skills.
Ability to work under pressure and be flexible.
High attention to detail and focused.
Comfortable doing repetitive work.
Must be able to respond written or verbally to job-specific and general inquiries from management, peers, subordinates, clients, and external vendors.

Nice To Haves

A background in construction or engineering is a plus.
Experience with legal documents or contracts is a plus.
Microsoft Office Certification in Word desired. Must obtain within six months of hire.
Ability to read/write the Spanish language is a plus, but not required.

Responsibilities

Proofread multiple types of engineering, architectural, and fire investigative reports to ensure quality, formatting, and compliance with corporate standards.
Check reports for spelling, grammar, punctuation, and readability as well as cross-check information in various databases. Suggest and track all edits and recommendations.
Adjust settings for format, line spacing, and other style requirements as required in accordance with company standards.
Transmit reports to clients.
Enter electronic notes in the internal company database memorializing various key milestones and store documents in respective job folder.
Communicate with engineers/architects/fire consultants and administrative staff across the Company.