Replenishment Support Group Lead

Texas Health & Human Services Commission•Corpus Christi, TX

8d•$4,263 - $6,779•Onsite

About The Position

The Replenishment Support Group Lead oversees the team responsible for standardized receiving and inventory management processes for Health and Human Services agencies. The role ensures accurate and timely receipt information is entered into the CAPPS Financials module and the Materials Inventory Management System (MIMS), and oversees replenishment orders, related reporting in the System of Contract Operation and Reporting (SCOR), and overall group support. The position oversees vendor orders placed using blanket order contracts, reports vendor issues, compiles fiscal data, selects warehouse replenishment items, and ensures receiving documentation is provided to accounting for payment. It evaluates expenditure data and makes projections, prepares compliance reports, recommends and helps implement process improvements, maintains and reviews receiving policies, and oversees training for CAPPS FIN receiving and MIMS. The Lead mentors and supports staff statewide and ensures training meets state requirements. The role reports to the Business Operations Manager of Supply Services and works under general supervision with moderate latitude for initiative and independent judgment. Moderate travel is required, and the incumbent must participate in or serve during a Continuity of Operations (COOP) activation. The schedule is Monday through Friday, 8 a.m. to 5 p.m. The position is based in Corpus Christi and is not eligible for telework.

Requirements

Ability to lead and supervise staff in procurement, inventory control, and training.
Ability to use CAPPS Personnel Management to track staff time and attendance and enter evaluations.
Ability to use state contracts to replenish warehouse stock and train others in their use.
Knowledge of warehousing and inventory-control procedures and records administration and file-maintenance techniques.
Ability to oversee review and approval of complex stock transactions using an inventory-control system.
Skill with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams; automated inventory-control systems; MIMS or similar systems; and automated purchasing systems.
Ability to perform general warehouse operations, including shipping, receiving, issuing, customer service, and inventory control.
Ability to prepare and maintain records, files, and reports.
Ability to meet deadlines and manage multiple complex tasks with moderate supervision.
Effective, professional verbal and written communication skills with department colleagues and the public.
Ability to work harmoniously with supervisors, peers, and subordinates.
Ability to use discretion and maintain confidentiality when handling sensitive issues.
Ability to cooperate with others and handle stressful situations diplomatically and tactfully.
Skills in coordinating training, meetings, travel arrangements, and conference calls using a phone, Microsoft Teams, and eTravel.
Ability to consult with customers by phone and Microsoft Teams to determine needs and resolve concerns.
CTCM certification must be completed between the sixth and twelfth month of employment.
Valid Texas Class C driver's license; subject to yearly checks for violations or suspensions.
Forklift Fundamentals (FRK0100) must be completed within six months of employment.
One year of experience managing activities, mentoring, or providing oversight to subordinates in procurement, inventory control, or a similar area is preferred.
One year of experience performing human resources tasks such as hiring, evaluations, personnel actions, or timekeeping.
Two years of experience replenishing warehouse stock using state procurement guidelines and contracts or similar.
Three years of experience using Microsoft Office Suite.

Nice To Haves

One year of work experience managing activities, mentoring, or providing oversight to subordinates in procurement, inventory control, or a similar area is identified as preferred.

Responsibilities

Lead and oversee staff and assist with procuring supplies for nineteen warehouses supporting State Hospitals and State Supported Living Centers.
Monitor and perform procurement and contract management activities in accordance with regulations, best-value criteria, standardization, and best practices.
Communicate with vendors about contract compliance, product specifications, availability, quality, and billing discrepancies, and help resolve issues.
Interpret purchasing, inventory management, and travel policies, procedures, and regulations; evaluate fiscal data; write and edit specifications; and inspect products against contract specifications.
Provide guidance on Supply Services policies and procedures and update information on the Supply Services SharePoint webpage.
Develop administrative and technical policies and procedures and training materials; advise staff and leadership on warehouse stock procurement and inventory management.
Assist the Operations Manager in determining best-value vendors for warehouse stock requisitions.
Prepare, interpret, and disseminate information about Supply Services programs and procedures to staff, leadership, and vendors.
Oversee staff orientation and training on computer software, inventory management, and contracting systems.
Oversee timely and accurate physical inventory reconciliation and investigation of shortages and overages.
Respond to emergent fulfillment needs, including emergency purchases using group purchasing organization contracts, and participate in COOP activations.
Prepare, edit, and distribute purchasing and inventory correspondence, reports, studies, forms, and documents.
Compile complex SCOR and MIMS data and analyze travel, inventory, and product-usage information to make purchasing and inventory decisions.
Prepare purchasing documents and travel expenses in eTravel.
Assist with warehouse operations, including pulling, delivering, and processing purchase-order receipts.
Perform other duties as assigned.