Rental Assistance Administrative Assistant

Metropolitan Development•Nashville, TN

4d•$38,345 - $43,133•Onsite

About The Position

The Rental Assistance Administrative Staff Assistant plans, schedules, supervises, and coordinates a wide variety of procedures and functions of the department; provides assistance to managerial and other personnel; assists in preparation of budgets and other reports; establishes and implements monitoring and evaluation systems for programs.

Requirements

High School diploma with ten (10) years of increasingly responsible experience in administrative support.
Knowledge of departmental procedures
Knowledge of all phases of work in the department
Ability to prepare clear and concise reports
Knowledge of monitoring techniques
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective working relationships
Ability and willingness to learn all phases of the department’s operation in order to lend assistance as directed by the director
Ability to generate computerized work write-up preparation
Knowledge of office purchasing procedures
Ability to generate assistance with intake process
Knowledge of federal rules and regulations relating to the department
Knowledge of general bookkeeping procedures
Ability to interpret budget restraints and assist in budget preparation
Ability to organize and supervise the work of the clerical staff
Ability to perform accurate arithmetical computations
Ability to deal courteously with the public and to resolve problem situations
Operate personal computer with proficiency
Have knowledge of general office procedures
Generate computerized reports
Willingness and physical and mental ability to perform the duties
Ability to perform work with or without an accommodation that requires sitting, standing, and walking, dexterity of hands and clarity of vision, speech and hearing and powers of observation
Other physical duties as required

Nice To Haves

Candidates with accreditation earned in foreign institutes are encouraged to apply.

Responsibilities

Inputs information on computer system
Assists in preparation of documents
Takes and transcribes minutes of departmental meetings
Supervises clerical work in department
Prepares a variety of material
Uses computer to produce and maintain records of the department
Assists department director or supervisory personnel
Acts as liaison with managerial personnel
Coordinates legal action; coordinates activities with other governmental organizations
Assists in scheduling various departmental meetings; consolidates data and prepares reports involving independent judgment and knowledge of the purpose of the material, and of the application of rules and regulations
Analyzes data, reports and correspondence and calls the attention of supervisors to problem area
Interprets departmental policies and decisions to employees and the public
Performs arithmetical computations
Resolves problem situations
Assists in the budget planning and is responsible for monitoring departmental procurement activities
Deals with the public and answers questions on matters involving extensive knowledge of departmental policies and procedures
Coordinates the use of office space
Assists in updating operations manuals, program flyers, and handbooks used in the department