68059720 - REGULATORY SPECIALIST II

State of Florida•Tallahassee, FL

6d•$34,760 - $46,000•Onsite

About The Position

The Facilities Intake Unit within AHCA’s Office of the General Counsel is looking for a talented professional to join our team — and this role is central to ensuring timely, accurate, and accountable oversight of health care facilities across Florida. This is a highly responsible administrative and professional position where no two days are the same. You’ll work at the heart of AHCA’s regulatory processes, helping manage complex legal and operational workflows that directly support the agency’s mission to protect the health and safety of Floridians.

Requirements

Extensive knowledge of the Versa system.
Extensive knowledge of Laserfiche.
Knowledge of computer databases, including the ability to design and run reports.
Knowledge of Florida Statutes, as well as board and department rules governing licensing and regulation.
Knowledge of relevant educational programs skills and abilities
Ability to compile, organize, and analyze data effectively.
Ability to understand and apply Florida Statutes, rules, policies, and procedures related to the licensing and regulation of professionals and facilities, as well as consumer protection.
Ability to provide clear, accurate consultative assistance to others.
Ability to plan, organize, and coordinate work activities efficiently.
Ability to communicate clearly and work effectively with internal staff, external partners, and the public.
Ability to establish and maintain effective working relationships with others.
One year’s experience working in Versa and Laserfiche.

Responsibilities

Take ownership of critical case activity — routing, tracking, updating, and closing cases in the Versa/FRAES system.
Handle Notices of Intent, Requests for Sanctions, PMATF actions, Declaratory Statements, Rule Variances, Certificate of Need filings, Maximus cases, HCRA cases, and emergency actions such as moratoriums and emergency suspension orders.
Collaborate closely with attorneys, survey managers, and program staff, becoming a key link between legal processes and operational decision-making.
Provide valuable guidance to new staff and offer professional, accurate assistance to the public and internal teams — helping ensure AHCA’s policies and procedures are consistently represented.
Manage fine payments, track deposits, close cases, and clear license alerts while keeping digital records up-to-date in Laserfiche.
Maintain an efficient and well-organized intake workflow, preparing documents for attorney assignments and transforming program actions into formal legal cases.
Use IMPROMPTU to generate case-load and management reports and collaborate with IT to create or update codes and reporting tools.

Benefits

Health insurance (i.e., individual and family coverage) to eligible employees
Life insurance; $25,000 policy is free plus option to purchase additional life insurance
Dental, vision and supplemental insurance
State of Florida retirement options, including employer contributions
Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
Ability to earn up to 104 hours of sick leave annually
Nine paid holidays and 1 personal holiday each year
Opportunities for career advancement
Tuition waivers (accepted by major Florida Colleges/universities)
Student loan forgiveness opportunities (eligibility required)
Training opportunities
Flexible Spending Accounts
Shared Savings Program for select medical services
Lower copays for prescription drugs
Health and Wellness discounts