68025178 - REGULATORY SPECIALIST I
About The Position
The Bureau of Field Operations is responsible for the survey and certification process of health care facilities across the State of Florida. These surveys ensure that all state licensed and federally certified health care facilities meet the established state and/or federal requirements and patients and residents receive safe, quality health care. Field Operations staff also ensure the safety of residents in health care facilities when emergencies such as natural disasters occur. This is secretarial work performing a variety of complex or technical secretarial duties in the Fort Myers Health Quality Assurance Field Office.
Requirements
- 2 years of professional experience with computer data entry.
- Knowledge of office procedures.
- Ability to work independently.
- Typing skills that include proper formatting of letters, memoranda, and reports with correct grammar usage.
- Ability to utilize microcomputer equipment and software to enter, retrieve, and manipulate data required to perform license and certification functions.
Nice To Haves
- Experience with ASPEN and VERSA systems.
Responsibilities
- Utilizing ASPEN to prepare survey documents for certified surveys.
- Receiving survey findings via e-mail, reading and editing the data submitted, drafting and proofreading the survey document, and completing the document error-free before submitting to the reviewer.
- Reading mail and screening items which can be handled independently and forwarding the rest to appropriate personnel.
- Reviewing all written survey documentation submitted, assuring it is properly identified and filed.
- Preparation of correspondence.
- Operating duplicating equipment and other business machines.
- Preparation and maintenance of facility survey files as prescribed.
- Scanning and Laserfiche surveys and documents on a timely basis.
- Utilizing a computer and related applications to research survey documentation in ASPEN.
- Running various reports to retrieve data from VERSA and inputting data into VERSA, AEM, ACTS, and ACO as required, assuring accuracy of the database for management purposes.
- Developing and maintaining efficient filing systems for both electronic data and hard copy files.
- Periodically reviewing files for purging or archiving and maintaining other controls as needed.
- Assisting in taking minutes at staff meetings and preparing minutes for distribution.
- Handling telephone and written inquiries and complaints of a general nature from providers of the public.
- Assisting with answering routine questions from the public and surveyors.
Benefits
- Health insurance (i.e., individual and family coverage) to eligible employees
- Life insurance; $25,000 policy is free plus option to purchase additional life insurance
- Dental, vision and supplemental insurance
- State of Florida retirement options, including employer contributions
- Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
- Ability to earn up to 104 hours of sick leave annually
- Nine paid holidays and 1 personal holiday each year
- Opportunities for career advancement
- Tuition waivers (accepted by major Florida Colleges/universities)
- Student loan forgiveness opportunities (eligibility required)
- Training opportunities
- Flexible Spending Accounts
- Shared Savings Program for select medical services
- Lower copays for prescription drugs
- Health and Wellness discounts
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
