Regulatory Legal Assistant

Lawson Lundell•Calgary, AB

1d•Onsite

About The Position

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary, and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC’s Top Employers for 2026. Businesses in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada. We are seeking a Regulatory Legal Assistant to join our Calgary office. The successful candidate is an enthusiastic, hardworking individual who would like to work within our Environmental, Indigenous, and Regulatory Litigation Practice Group. The regular working hours for this role are Monday – Friday, 8:30am – 4:30pm.

Requirements

Post-secondary education in legal administration is required.
Minimum of five years of legal assistant experience, preferably in an Environmental, Indigenous, and Regulatory Litigation practice group.
Experience with the Alberta Utilities Commission, Alberta Energy Regulator, Canada Energy Regulator, or another provincial or federal regulator is strongly preferred.
Experience providing legal assistant support for matters before the Alberta Court of Appeal and Alberta Court of King’s Bench is an asset.
Knowledge and understanding of the Alberta Rules of Court, litigation procedures, court filing requirements, and related legal processes is considered an asset.
Experience with legal drafting, document preparation, document formatting, and proofreading.
Knowledge of e-discovery processes and e-discovery software is considered an asset.
Strong technical proficiency with Microsoft Office applications, document management systems, network storage systems, PDF software, and other legal technology resources.
Ability to manage multiple priorities, deadlines, and competing demands in a fast-paced professional environment.
Excellent verbal and written English communication skills.
Strong attention to detail, organizational skills, and commitment to producing high-quality work.
Ability to exercise discretion, sound judgment, and confidentiality when handling sensitive information.
Ability to work independently while contributing positively to a collaborative, team-oriented environment.

Nice To Haves

Experience with the Alberta Utilities Commission, Alberta Energy Regulator, Canada Energy Regulator, or another provincial or federal regulator is strongly preferred.
Experience providing legal assistant support for matters before the Alberta Court of Appeal and Alberta Court of King’s Bench is an asset.
Knowledge and understanding of the Alberta Rules of Court, litigation procedures, court filing requirements, and related legal processes is considered an asset.
Knowledge of e-discovery processes and e-discovery software is considered an asset.

Responsibilities

Edit, proofread, format, and finalize legal documents, correspondence, regulatory submissions, court materials, memoranda, and other documents to ensure accuracy, consistency, proper citation formatting, and compliance with applicable document management and filing protocols.
Prepare template documents, including legal correspondence, regulatory and court submissions, memoranda, affidavits, binders, and other matter-related materials.
Incorporate handwritten and electronic revisions from lawyers, clients, experts, and other professionals throughout the drafting and review process.
Prepare, file, and serve regulatory and court documents accurately and within required deadlines, including electronic and hardcopy filings where applicable.
Prepare affidavits of service and coordinate service of documents on affected or interested parties, regulators, courts, and other stakeholders, as required.
Assist with hearing, application, and proceeding preparation, including organizing exhibits, preparing witness and hearing binders, coordinating materials, attending hearings, and supporting related logistics.
Monitor and maintain regulatory proceeding records in accordance with firm document management protocols, and keep lawyers and clients informed of key updates, deadlines, and next steps.
Diarize and manage proceeding deadlines, hearing dates, filing requirements, and related calendar entries for lawyers, clients, and experts.
Coordinate and schedule client meetings, regulatory meetings, hearings, and internal team meetings, whether virtual or in person, including arranging meeting rooms, food service, materials, and technology support, as required.
Draft meeting agendas, prepare meeting minutes, and attend team, client, and professional meetings as required.
Correspond with clients, experts, regulators, courts, and other parties, including circulating document drafts, consolidating revisions, confirming filings, and providing updates as instructed.
Conduct research on regulatory-related topics, regulator websites, company websites, filing requirements, and procedural matters, as required.
Perform other legal assistant duties and tasks assigned.
Open new matters in accordance with firm policies and procedures.
Enter lawyer’s time, prepare expense reports, and assist with billing-related tasks, as required.
Schedule non-matter-related appointments, meetings, reservations, and calendar entries for lawyers and team members.
Register lawyers and legal service providers for conferences, continuing legal education programs, and other professional development events.
Arrange travel for lawyers and team members, as required.
Maintain regular and predictable attendance.
Work overtime when required to meet deadlines and fulfill job responsibilities.
Perform other administrative and office support duties as assigned.

Benefits

extended health
dental
vision
out of country
life
ad&d
reimbursement for purchases from a pre-approved list, including memberships and gym equipment
Paid Parental Leave top up
Education Reimbursement
vacation time starts at 3 weeks
personal days
sick time
a volunteer day every year
defined contribution pension plan matched by the firm
RRSP
TFSA
year-end bonuses
an employee referral bonus program
annual year end party
happy hours
staff appreciation week
many other social events
long-term service and bonus vacation awards