Regulatory Affairs Associate

FreedomCare•Holtsville, NY

13h•$60,000 - $70,000•Remote

About The Position

FreedomCare is a growing healthcare company that is innovating and revolutionizing home care delivery. The company is committed to bringing dignity and support to patients and caregivers. FreedomCare is the largest consumer-directed home care agency in NY State and is expanding its operations. The company values include being Here For You, Owning It, Doing the Right Thing, and Being Positive. The Regulatory Affairs Associate will join the Compliance team and will be responsible for coordinating the development, review, maintenance, and distribution of organizational policies and procedures. This role supports policy governance by maintaining documentation, tracking review cycles, coordinating cross-functional input and approvals, and ensuring policies align with regulatory requirements and operational standards. The position also provides administrative and project support for compliance-related initiatives, audits, training, and policy implementation efforts.

Requirements

Associate degree required.
2–4 years of experience in administrative support, policy coordination, compliance support, healthcare operations, document management, project coordination, or a related field strongly preferred.
Experience working in a regulated environment, preferably healthcare, and supporting large volumes of documentation across multiple stakeholders is highly preferred.
Regulatory knowledge and experience in policy and procedures management are essential qualities.
Must be able to demonstrate strong project management aptitude/experience.

Nice To Haves

Bachelor’s degree in Healthcare Administration, Business Administration, Public Administration, Compliance, or a related field preferred.
Strong understanding of document management, policy administration, tracking processes, and administrative support work within a regulated environment.
Strong written, verbal, organizational, and follow-through skills.
High attention to detail and ability to manage multiple priorities, recurring deadlines, and ad hoc requests.
Proficiency in Microsoft Office Suite and experience using document repositories, shared drives, or other document management and tracking systems.
Ability to understand and apply regulatory or policy requirements and communicate them clearly to stakeholders.
Strong collaboration, coordination, and stakeholder support skills with the ability to act as a resource for colleagues with less compliance knowledge or expertise.
Ability to handle confidential and sensitive information with professionalism, discretion, and sound judgment.

Responsibilities

Coordinate the development, review, approval, distribution, and ongoing maintenance of organizational policies and procedures, including drafting support, formatting, standardization, and version control.
Maintain policy repositories and review schedules to ensure documents remain current, accessible, and updated in accordance with regulatory and organizational requirements, including annual and ad hoc updates.
Assist with drafting policy language and formatting documents to organizational standards.
Collaborate with the Regulatory Associate, Manager of Regulatory Affairs, and other stakeholders to monitor regulatory changes, support policy alignment with compliance and operational requirements, and assist with audits, surveys, accreditation reviews, corrective action follow-up, and related implementation efforts.
Serve as a liaison across departments to gather input, coordinate reviews and approvals, support implementation of policy updates, and provide guidance on policy requirements and procedural expectations.
Prepare and maintain reports, logs, dashboards, acknowledgments, approval records, and other documentation related to policy management and compliance activities.
Coordinate policy-related training materials and support onboarding and ongoing compliance education initiatives tied to organizational policies.
Perform additional compliance duties as assigned.