Regulatory Administrator- Part 135

CAE•Orlando, FL

12d

About The Position

The Regulatory Administrator supports Part 135 regulatory compliance by auditing, maintaining, and tracking operator documentation, training records, qualifications, and manuals. The role supports approximately 80 or more certificate holders, including onboarding new operators, helping with scheduled and ad hoc 24-month audits, monitoring training requirements, and communicating with operators and internal employees about compliance matters. The administrator also contributes to safety activities, process documentation, cross-training, and departmental projects.

Requirements

High school diploma or equivalent.
Knowledge of aviation operations and FAA regulatory requirements.
Ability to review, audit, and manage regulatory documentation accurately and with attention to detail.
Experience using computerized recordkeeping systems, databases, and reporting tools.
Strong written and verbal communication skills.
Ability to manage multiple priorities and maintain organized records.
Ability to work collaboratively with internal stakeholders and external operators.

Nice To Haves

College degree.
Experience supporting or working with U.S. FAA Part 135 operations.
Knowledge of Federal Aviation Regulations (FARs), including Parts 61, 91, 121, and 135, including Appendix E and F.
Knowledge of CAE Operations Manuals.
Knowledge of FAA Order 8400.10.
Thorough understanding of applicable FAA regulations and compliance requirements.

Responsibilities

Conduct Part 135 compliance audits covering Operations Specifications (OpSpecs), training programs, checklists, standard operating procedures, maneuvers, check airman and instructor records, databases, and related regulatory documentation.
Maintain and upload manuals and required documentation for approximately 80 or more certificate holders.
Support onboarding of new Part 135 operators by collecting and reviewing required manuals and documentation.
Generate reservation and training reports and monitor Part 135 training dashboards for upcoming training requirements.
Audit incoming documentation for accuracy, completeness, and compliance with applicable FAA regulations.
Investigate and resolve document discrepancies and conflict reports.
Develop, maintain, and monitor systems tracking instructor, check airman, and Training Center Evaluator (TCE) qualifications, training records, and required certificate holder documentation.
Assist with scheduled and ad hoc 24-month audits of Part 135 operators.
Notify operators of instructor changes and help training managers nominate and document replacement personnel.
Identify documentation and compliance issues that require follow-up, corrective action, or further investigation.
Cross-train on regulatory compliance functions, support team operations, and identify process improvement opportunities.
Maintain tracking systems to ensure training program manuals remain current and compliant with FAA requirements.
Review and audit documentation prepared by team members for accuracy and consistency.
Use computerized recordkeeping systems to maintain records, compile data, and prepare compliance reports.
Participate in meetings concerning compliance matters, regulatory changes, and operational updates.
Meet with training managers to obtain and verify updated check airman information.
Support special projects and departmental initiatives as assigned.
Participate in Learning Center Safety Management System (SMS) training and activities promoting safety culture and regulatory compliance.
Assist with inbound and outbound communications with operators and internal employees.
Serve as a point of contact for compliance-related questions and issues from operators and employees.
Create, maintain, and document processes and procedures in shared repositories to support regulatory compliance administration.