Registration Coordinator

Public Partnerships•Latham, NY

4d•Onsite

About The Position

The Registration Coordinator role at Public Partnerships LLC is responsible for receiving and processing new referrals for participant-directed services and supporting individuals through the full enrollment process. This position conducts outreach to new individuals and stakeholders, schedules enrollment appointments, and ensures all required documentation and requirements are completed accurately and efficiently. The coordinator proactively identifies and resolves enrollment barriers, responds to inquiries, and collaborates with internal and external partners to ensure timely provider onboarding and service initiation. Additionally, the role maintains accurate records, supports reporting and quality assurance activities, and contributes to continuous process improvement efforts.

Requirements

Strong customer service and support experience.
Proficient in Microsoft Office Suite and web-based applications.
High aptitude for process assessment, improvement, and recommendation.
Exceptional verbal and written communication skills.
Ability to develop strong working relationships with external and internal stakeholders.
Ability to prepare ad-hoc reporting applicable to enrollment activities.
1-3 years of experience in data entry or administration in an enrollment environment
1-3 years of customer service experience
At least 1-2 years’ professional experience working with persons with disabilities.

Responsibilities

Receives and processes new individual referrals for participant-directed services.
Processes enrollment applications received through email, fax, mail and online.
Performs all functions necessary to support the enrollment of the individual/employer/authorized representative and provider(s) including obtaining employer identification numbers, completing criminal background checks, and other enrollment related requirements.
Communicates referral corrections, as needed, to entities providing case management or service/support coordination entities services to the individual.
Conducts introduction and welcome outreach to newly referred individuals or their representative to initiate the enrollment process.
Articulates to all stakeholders what information is required to navigate and complete the enrollment process successfully.
Engages the entity providing case management or service/support coordination services to the individual to ensure and understand Public Partnerships’ initiation and timely coordination of the enrollment process and what to expect.
Schedules appointment(s) to ensure program enrollment is completed quickly and efficiently.
Responds to in-bound and out-bound call inquiries regarding new provider enrollment.
Researches and resolves customer issues using required reporting processes and systems.
Educates the individual/employer and provider on interacting with Public Partnerships as their fiscal intermediary, with emphasis on enrolling subsequent providers and keys to successful self-direction.
Responds to incoming departmental requests to solve outstanding enrollment issues within program enrollment requirements.
Readily identifies potential barriers and bottlenecks to timely enrollment and takes necessary steps to triage and resolve.
Updates provider status and records in systems.
Enters and monitors relevant documentation in enrollment systems and tools.
Meets quality assurance standards and daily processing metric goals as applicable to program.
Collects, analyzes, and presents information that will be used for quality control and process improvement activities.
Conducts both internal and external reporting.
Collaborates with internal and external stakeholders as necessary to ensure enrollment cycle times are minimized and the first payment to the provider(s) is received on time and in full.