Registration Coordinator, Conferences and Events

Foundation for California Community Colleges•US CA Remote, CA

2d•Remote

About The Position

We are seeking a Coordinator to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California.

Requirements

Minimum of 2 years of related client-side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution.
Minimum of 2 years of experience supporting a team.
Event Registration Experience (virtual and in-person)
Experience using CRM to track stakeholders lists; direct experience with Salesforce and/or Cvent is a plus.
Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships
Ability to organize event details such as catering, location, invite lists, special guests, technology set-up, and promotional materials
High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana.

Nice To Haves

Any experience in an education or non-profit environment is preferred.

Responsibilities

Overseeing and ensuring all aspects of event registration are handled efficiently, guaranteeing a seamless experience for speakers, attendees, and staff.
Create, manage, and update the Team Calendars, Department Manuals, shared folders, and all event-related record-keeping files and programs.
Order, maintain, and manage inventory tracker stock of event supplies.
Assist with the collection and storage of event data to use for Dashboards and Year-End Reports.
Manage the New Event Process: Adding the event to all calendars, create Google event folder, create an ASANA project, add event in Salesforce and maintain throughout planning, add to Vision Resource Center (VRC) event calendar.
Manage data through the entire registration process: launch registration, maintain registration process, enable waitlist, close registration, manage data for the event, and utilize data for timing of event.
Manage all items related to registration such as merging name badges, printing, stuffing, prepping and packing event items for in-person events.
Manage on-site registration desk in use of OnArrival: greet and check in guests, process onsite payments, handle walk-in attendees and answer questions.
Management of all onsite volunteers – creating processes and documents for a smooth process onsite
Other duties as assigned.