Registrar - 7885 - Woodland

Hardin County School District•Radcliff, KY

18h•Onsite

About The Position

This position is for the 2025/2026 school year. Pay will be prorated based on start date. The Registrar will maintain complete and accurate student accounting records for students in an assigned school. This includes managing student files related to grades, records, and test results, as well as confidential files. The role involves maintaining student demographic information in the computer, assisting the school nurse with health records, enrolling new students, withdrawing students, processing transcript requests, and preparing monthly reports. Additionally, the Registrar will prepare the senior graduation list, order and proofread diplomas, perform clerical duties, process driver verification forms, and assist with verifying student grades and eligibility for extracurricular activities. The position requires operating office equipment such as a computer, printer, typewriter, and calculator, and performing related duties as assigned.

Requirements

Accurate record-keeping methods and practices.
Basic knowledge of data processing and computer output readings.
Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Reading and writing communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
State regulations regarding competency tests, health records and confidentiality.
Perform complex clerical tasks involving independent judgment and requiring accuracy.
Establish and maintain official permanent records of students.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Post, check and maintain file and statistical records accurately.
Establish and maintain cooperative and effective working relationships with students, staff and the public.
Add, subtract, multiply and divide quickly and accurately.
Operate office equipment including computer terminal and printer, typewriter and calculator.
Type at an acceptable rate of speed.
Work independently with little direction.
Meet schedules and time lines.
Work confidentially with discretion.
Communicate effectively both orally and in writing.
High school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law.
Three years of responsible clerical experience including one year experience working with student records.

Responsibilities

Maintain student files related to grades, records and test results; maintain confidential files and records.
Maintain student demographic information in computer.
Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
Enroll new students and assign to proper grade level, counselor and homeroom; submit proper forms and information to the Central Office.
Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
Process and transmit requests for undergraduate, senior and alumni transcripts and mid-year reports.
Complete and transmit monthly reports to Central Office as assigned.
Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
Perform clerical duties such as typing as needed; assist with special projects as needed.
Process requests for driver verification forms.
Assist with verifying student grades, averaging grade points and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
Operate office equipment including a computer terminal and printer, typewriter and calculator.
Perform related duties as assigned.