Registrar - IDEA San Juan (Immediate Opening)

IDEA Public Schools•San Juan, TX

13d•$19 - $24•Onsite

About The Position

The Registrar is responsible for achieving high standards in student attendance and enrollment, ensuring data accuracy, and maintaining compliance with IDEA's attendance procedures. This role involves organizing campus operations, collaborating with key stakeholders, and executing processes within the student information system (PowerSchool). The mission is to achieve 97.5% average daily attendance, 100% enrollment, maintain 100% data accuracy, and 100% compliance with IDEA’s attendance procedures.

Requirements

HS diploma or GED required
Experience with records or student information desired

Responsibilities

Achieve 97.5% average daily attendance for Academy & College Prep.
Own the attendance process for College Prep students.
Work with students, staff, and parents to ensure daily attendance.
Communicate attendance reporting to staff, including chronic absenteeism, progress towards goal by day, and absence calculator.
Document all attendance changes and correct attendance data within 24 hours.
Ensure teacher attendance submission aligns with official attendance taking time.
Ensure all paper rosters are signed and dated (if applicable).
Ensure all attendance report submissions are submitted on time.
Achieve 100% projected enrollment for Academy & College Prep.
Solidify paper attendance and student enrollment reconciliation processes two weeks prior to school.
Consistently hit enrollment goals every week after the first week of school.
Ensure 100% of student records are received by the First Week of School (FWOS).
Request student records timely from other districts.
Fulfill all records requests within 10 days.
Meet all PEIMS deadlines based on the SIS operating calendar.
Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager).
Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers).
Ensure 25% of cumulative folders are completed by September, 50% by October, and 75% by November.
Complete Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, and Transcripts timely and accurately.
Ensure 100% of existing students are registered by May 1.
Work closely with parents and business partners to ensure parents can re-register through appropriate channels.
Ensure the campus is safe and operational one week before the first day of school.
Create paper rosters for the official attendance taking period (OATP).
Verify enrollment numbers prior to the daily enrollment call.
Create a plan to address enrollment gaps if numbers are not met.

Benefits

Comprehensive benefits plan
Majority of employee premium for the base medical plan paid
Subsidized costs for spouse/domestic partner and children for medical plan
Up to 8 weeks of paid family leave for birth or adoption of a child
Up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year for tuition reimbursement
5 face-to-face counseling sessions within a year
Unlimited 24/7 telephonic counseling
Other work-life services available at no cost
Dental and vision plans
Disability insurance
Life insurance
Parenting benefits
Generous vacation time
Referral bonuses
Professional development
Possible relocation allowance