Registrar - IDEA San Juan (Immediate Opening)

IDEA Public Schools • San Juan, TX

3d • $19 - $24 • Onsite

About The Position

The mission for the Registrar is to achieve 97.5% average daily attendance, 100% enrollment, maintain 100% data accuracy and 100% compliance with IDEA’s attendance procedures. The Registrar organizes all the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system (PowerSchool).

Requirements

• HS diploma or GED required
• Experience with records or student information desired

Responsibilities

• Achieve 97.5% average daily attendance.
• Achieve 100% enrollment.
• Maintain 100% data accuracy.
• Maintain 100% compliance with IDEA’s attendance procedures.
• Organize all campus operation tasks with key stakeholders.
• Execute campus operation processes that bind to our student information system (PowerSchool).
• Owns the attendance process for College Prep students.
• Works with students, staff and parents to ensure students attend school every day.
• Communicates attendance reporting to staff, including: Chronic absenteeism, Progress Towards Goal by Day, Absence calculator.
• Documents all attendance changes and corrects attendance data within 24 hours.
• Ensure teacher attendance submission is in line with official attendance taking time.
• Ensures all paper rosters are signed and dated (if applicable).
• Ensures all attendance report submissions are submitted on time.
• Achieve 100% Projected Enrollment for Academy & College Prep.
• Solidify paper attendance and student enrollment reconciliation processes two weeks prior to school.
• Ensure enrollment goal is consistently hit every week after the first week of school.
• Achieve 100% of Student Records received by the First Week of School (FWOS).
• Ensure student records are requested timely from other districts.
• Ensure all records requests are fulfilled within 10 days.
• Meet all PEIMS deadlines based on the SIS operating calendar.
• Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager).
• Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers).
• Ensure 25% of cumulative folders are completed by September, 50% by October, and 75% by November.
• Complete Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts timely and accurately.
• Achieve 100% of Existing Students Registered by May 1.
• Work closely with parents and business partners to ensure that parents are able to re-register through appropriate channels.
• Ensure campus is safe and operational one week before the first day of school.
• Create paper rosters for the official attendance taking period (OATP).
• Verify enrollment numbers prior to the daily enrollment call.
• If enrollment numbers are not met, create a plan to address the gap.

Benefits

• Compensation for this role is set at an hourly rate ranging between $19.19 for 0 years of experience and $23.98
• Eligible for a performance bonus based on team performance and goal attainment.
• Comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children.
• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
• Dental and vision plans
• Disability
• Life insurance
• Parenting benefits
• Generous vacation time
• Referral bonuses
• Professional development
• Relocation allowance to defray the cost of moving for this role, if applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED