Part-Time Registrar (Temporary)

Storm King Art Center•New Windsor, NY

4d•$0 - $35•Hybrid

About The Position

Storm King Art Center is a 500-acre outdoor museum located in New York’s Hudson Valley, where visitors experience large-scale sculpture, site-specific commissions, and groundbreaking temporary exhibitions under open sky. Storm King’s unique landscape offers opportunities for the public to experience time outdoors and engage with art in an open and accessible environment, while artists create some of their most ambitious works in conversation with the natural world. As a member of the Storm King team, you will be part of our mission to protect and celebrate both the creative and the natural world around us. Our team is committed to fostering a diverse, supportive, and inclusive workplace, where every employee can thrive and grow. Reporting to the Senior Curator, the part-time (16-24 hours per week) Registrar will support all aspects of a dynamic exhibition program for 2027, as well as Storm King’s permanent collection of large-scale modern and contemporary sculpture, situated in an expansive landscape. As custodian of the collection, which also includes site-specific earthworks, small-scale sculptures, drawings and photographs, they will be responsible for the routine care, preservation, and documentation of the collection, adhering to industry’s best practices for collections management, conservation, and exhibition preparation. They will work in close collaboration with the Curatorial, Facilities & Conservation, Archives, and Visitor Experience teams to ensure that Storm King’s mission is supported through a robust collection strategy specifically designed for its primarily outdoor program. The Registrar will also facilitate the execution of all acquisitions, and permanent commissions.

Requirements

Bachelor’s degree or equivalent experience.
5+ years of registrar experience, preferably in a collecting institution, with a demonstrated focus on art from 1960 to today.
Experience with large-scale outdoor sculpture preferred.
Strong understanding of and ability to implement best practices regarding collection stewardship.
Excellent project management, communication, and leadership skills.
Strong interpersonal skills.
A demonstrated passion for the visual arts, with a strong commitment to making art collections more accessible and meaningful to the general public.
Ability to communicate effectively and interact with all levels of staff as well as artists, the public and visitors in a positive, professional, and friendly manner.
Proven capability to work on multiple projects simultaneously meeting deadlines; making sound judgments and decisions.
Experience with safeguarding confidential information and performing with a high level of discretion, professionalism, and integrity.
Advanced proficiency in Microsoft Office suite.
Valid Class D driver’s license with a clean record, without driving restrictions

Nice To Haves

Experience with large-scale outdoor sculpture

Responsibilities

Weekly summary email of movement and condition of artworks onsite.
Manage Collens Building Calendar (onsite building devoted to conservation, fabrication, and maintenance).
Maintain Storm King’s collection database (Collective Access) in collaboration with the Archives team—regularly updating object records and overseeing long-term database projects to ensure the integrity and accessibility of object files.
Managing physical object files, in close coordination with Archivist and Curatorial team, including printing emails, filing, and transferring materials to the Archive.
General administrative support as required.
Oversee packing and shipment of all inbound temporary exhibition artworks in coordination with Curatorial and Facilities & Conservation.
Assist Director of Facilities & Conservation with the realization of any site-specific artworks, handling shipments of materials to site that will enable that production as necessary.
Participate in the logistical planning of exhibitions: compiling shipping, packing, and storage estimates, facilitating the shipping and packing, maintaining budgets, drafting schedules, and assisting with all other aspects of exhibition preparation and installation.
Request Certificates of Insurance and maintain fine arts insurance for collection as well as for incoming, outgoing, and long-term loans; liaise with Director of People, Culture, and Museum Experience on all related needs.
Organize, manage, and archive exhibition paperwork and registration records, including loan agreements, long term loan agreements, artist contracts, and external service agreements, among others.
In tandem with Curatorial and Facilities & Conservation, instruct staff on art safety—draft and distribute reference guides for each exhibition to share with Visitor Experience team, and instruct Visitor Experience on processes and procedures for generating Condition and Sculpture reports.
Coordinate between Visitor Experience and Curatorial/Conservation to review, assess, delegate and prioritize sculpture cleaning or treatment in response to Condition and Sculpture reports.
Perform monthly condition checks on all artworks as they are installed throughout the grounds, notifying key staff of changes, and documenting condition.
As part of condition checks, make note of relevant landscape changes or hindrances to the viewing or experience of any work of art; work to remedy these in collaboration with the Facilities and Conservation Team.
Document, both visually and in written form, all conservation procedures conducted, and file the documentation appropriately.
Oversee the incoming and outgoing shipment for all collection artworks, reviewing Bills of Lading and creating receipts as well as directing trucking teams onsite.
Prepare loan agreements and review lender terms of agreements as well as Facility Reports in collaboration with Curatorial and Facilities & Conservation, maintaining accompanying records.
Oversee collection storage in collaboration with the Director of Facilities & Conservation, acting as the liaison for all deliveries.
Obtain and oversee appraisals and art insurance values, as needed.
Assist Curatorial in preparing, receiving, and cataloguing new acquisitions.
Coordinate and manage process for deeds of gift, bequests, donations, and purchases.
Help facilitate all aspects of Rights and Reproductions requests for Storm King’s collection and other relevant works of art, liaising both with internal colleagues and external entities.