Registrar, Cte

Orange County Public Schools•Orlando, FL

2d•Onsite

About The Position

Under general supervision, the purpose of this position is to perform school-based duties associated with registering, withdrawing, and maintaining electronic student records for a career and technical center. This role involves responding to internal and external customers, assisting students with applications and registration, managing student records in CampusVue, and generating various student documents. The position may also require collecting tuition, administering state tests, and maintaining filing systems. Additionally, the Registrar is responsible for operating office machinery, ensuring timely and accurate reporting, and staying current with technology through district-supported training.

Requirements

High school diploma or GED.
Up to two (2) years previous experience and/or training involving clerical or secretarial work, or any equivalent combination of related education, training and experience.
Ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria.
Ability to exercise discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.
Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Ability to instruct, review work, maintain standards, and coordinate activities.
Ability to start, stop, operate and monitor the functioning of equipment and materials.
Ability to utilize a wide variety of reference, design, descriptive, legal, advisory and consulting data and information.
Ability to perform addition, subtraction, multiplication and division; calculate decimals/percentages.
Ability to apply principles of rational systems.
Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
Ability to exercise leadership and judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Ability to exercise the leadership, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.
Ability to exert extremely heavy physical effort in very heavy work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and the lifting, carrying, pushing, and/or pulling of objects and materials in excess of 100 pounds.
Visual perception and discrimination.
Ability to perceive and discriminate colors or shades of colors (some tasks).
Ability to perceive and discriminate odors (some tasks).
Ability to perceive and discriminate depths (some tasks).
Oral communications ability.
Exposure to adverse environmental conditions, such as smoke, dust, pollen, odors, fumes, temperature extremes, machinery, explosives, traffic hazards, toxic/poisonous agents, and disease or pathogenic substances.

Nice To Haves

Experience with CampusVue software.

Responsibilities

Responds to internal and external customers in a timely, accurate, courteous and empathetic manner.
Assists students with applying, testing, and registering for the technical center.
Assists students with generating email accounts.
Inputs and updates student records in CampusVue.
Maintains student industry certification and job placement data in CampusVue.
Generates and verifies student transcripts and certificates.
Collects tuition or other monies (based on area of assignment).
Fulfills historical transcript requests.
Administers state-required tests.
Assists teachers with electronic record keeping in CampusVue.
Assists database coordinator with FTE error reports.
Assists guidance counselor with student recordkeeping functions.
Maintains a filing system for all student-related records.
Answers the telephone to provide assistance and information to the public.
Greets and assists visitors and staff members.
Maintains a professional atmosphere in the office.
Operates a variety of machinery, equipment, and tools associated with department activities, which may include a postage machine, fax, scanner, and copier.
Responsible for timely and accurate reporting.
Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS.
Attends training to ensure skill level in various technologies is at the level required to perform in current position.
Works the front desk to provide calm, empathic, and solution-focused support to students, families, and staff during peak afternoon and early-evening time frame.