Registrar

Team Carney • Quantico, VA

1d • Onsite

About The Position

Carney is seeking an experienced, detail-oriented Registrar to lead end-to-end student registration and academic recordkeeping for approximately 2,300 students annually across JCITA’s joint and advanced counterintelligence curriculum in Quantico, Virginia. The Registrar serves as a key communication link between external Service Training Focal Points and JCITA leadership, managing class quotas, administering the enterprise Learning Management System (LMS), and coordinating student onboarding within secure government spaces.

The position is based at the Russell Knox Building in Quantico and is 100% onsite in a SCIF environment. An active, verified Top Secret/Sensitive Compartmented Information (TS/SCI) clearance is required at the time of proposal and award.

Requirements

• Hold an active, verified Top Secret/Sensitive Compartmented Information (TS/SCI) clearance at the time of proposal and award.
• Have at least five years of experience working in a military training academy, an accredited college or university registrar office, or high-volume administrative management support.
• Have hands-on experience using an enterprise LMS to administer student records, course enrollments, and academic data.
• Have exceptional oral and written communication skills and the ability to manage high-volume, deadline-driven academic tasks and student inquiries simultaneously.
• Have proven experience handling high student throughput, supporting cohorts totaling more than 2,000 students annually.

Nice To Haves

• Direct prior experience using DIA or DoD enterprise LMS platforms, such as Blackboard Learn or enterprise Service learning portals.
• Working knowledge of DoD CI and HUMINT community organizations and joint service training requirements.
• Advanced proficiency with MS Excel for academic metrics tracking, pivot tables, and quota modeling.

Responsibilities

• Manage end-to-end student admissions, course registrations, and waitlists for approximately 2,300 military, civilian, and contractor students each year across CI and SECOPs courses.
• Serve as the central academic liaison with Military Service Training Focal Points to identify training demand and maximize class quota fill rates.
• Create, configure, update, and manage student accounts in the enterprise LMS in accordance with DIA policies.
• Maintain audit-compliant electronic and hard-copy student transcripts, attendance files, and course completion records.
• Facilitate the routing, tracking, and formal submission of student Reasonable Accommodation requests through established DIA workflows.
• Coordinate and process student requests to use Personal/Medical Electronic Devices in secure facilities in accordance with DIA security regulations.
• Prepare student throughput summaries, enrollment trends, tracking spreadsheets, and visual reporting charts for JCITA executive leadership and quarterly CDRLs (CDRL A006).
• Coordinate with the Onsite Lead, Training Coordinator, and Security Specialists at class start dates to verify student clearances, validate rosters, and issue facility badges.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed