Russell Cave Elementary School Registrar 1.0 FTE

Fayette County Public Schools•Lexington, KY

11h•Onsite

About The Position

The Registrar position at Russell Cave Elementary School is a 1.0 FTE (Full-Time Equivalent) role within Fayette County Public Schools. This position is responsible for maintaining complete and accurate student accounting records for students in an assigned school. The job involves performing essential functions related to student data, health records, enrollment, withdrawal, transcript requests, reporting, and graduation preparation. The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Registrar also performs various clerical duties and operates standard office equipment.

Requirements

High school diploma or G.E.D. Certificate
Three years of responsible clerical experience
One year experience working with student records
Must take all required clerical assessments and earn a passing score.
Accurate record-keeping methods and practices.
Basic knowledge of data processing and computer output readings.
Modern office practices, procedures and equipment including filing, statistical record-keeping and typing.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Reading and writing communication skills.
Applicable sections of State Education Code and other applicable laws.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
District organization, operations, policies and objectives.
State regulations regarding competency tests, health records and confidentiality.
Perform complex clerical tasks involving independent judgment and requiring accuracy.
Establish and maintain official permanent records of students.
Read, interpret, apply and explain rules, regulations, policies and procedures.
Post, check and maintain file and statistical records accurately.
Establish and maintain cooperative and effective working relationships with students, staff and the public.
Add, subtract, multiply and divide quickly and accurately.
Operate office equipment including computer terminal and printer, typewriter and calculator.
Type at an acceptable rate of speed.
Work independently with little direction.
Meet schedules and timelines.
Work confidentially with discretion.

Nice To Haves

Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.

Responsibilities

Maintain student files related to grades, records, and test results; maintain confidential files and records.
Maintain student demographic information in computer.
Assist school nurse in obtaining and verifying student health records such as immunizations; notify parents if additional information is needed.
Enroll new students and assign to proper grade level, counselor, and homeroom; submit proper forms and information to the Central Office.
Withdraw students according to established procedures; complete required forms and submit to the Central Office and new school as requested.
Process and transmit requests for undergraduate, senior, and alumni transcripts and mid-year reports.
Complete and transmit monthly reports to Central Office as assigned.
Prepare the senior graduation list with class rank and averages; order and proofread diplomas.
Perform clerical duties such as typing as requested; assist with special projects as needed.
Process requests for driver verification forms.
Assist with verifying student grades, averaging grade points, and verifying eligibility for designated extracurricular clubs or activities; update student permanent records as needed.
Operate a variety of office equipment such as a computer, fax machine, calculator, copier, and other machines as required.
Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at the novice level of proficiency.
Performs other duties as assigned.
Maintains regular attendance.