Registrar - IDEA Parmer Park (26-27)

IDEA Public Schools • Austin, TX

4d • $22 - $27 • Onsite

About The Position

The Registrar is responsible for achieving 97.5% average daily attendance, 100% enrollment, maintaining 100% data accuracy, and 100% compliance with IDEA’s attendance procedures. This role organizes all campus operation tasks with key stakeholders and executes campus operation processes that align with the student information system (PowerSchool).

Requirements

• HS diploma or GED required
• Experience with records or student information desired

Responsibilities

• Achieve 97.50% ADA for Academy & College Prep
• Owns the attendance process for College Prep students
• Works with students, staff and parents to ensure students attend school every day
• Communicates attendance reporting to staff, including: Chronic absenteeism, Progress Towards Goal by Day, Absence calculator
• Documents all attendance changes and corrects attendance data within 24 hours
• Ensure teacher attendance submission is in line with official attendance taking time
• Ensures all paper rosters are signed and dated (if applicable)
• Ensures all attendance report submissions are submitted on time
• Achieve 100% Projected Enrollment for Academy & College Prep
• Solidify paper attendance and student enrollment reconciliation processes two weeks prior to school
• Ensure enrollment goal is consistently hit every week after the first week of school
• Ensure 100% of Student Records received by the First Week of School (FWOS)
• Request student records timely from other districts
• Ensure all records requests are fulfilled within 10 days
• Meet all PEIMS deadlines based on the SIS operating calendar
• Increase awareness and provide consistent communication with all key stakeholders (PEIMS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager)
• Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers)
• Ensure 25% of cumulative folders are completed by September, 50% by October, and 75% by November
• Complete Grade Verification, Re-registration, End of Year tasks, PET/PID, School and Section Enrollment Audits, Transcripts timely and accurately
• Ensure 100% of Existing Students Registered by May 1
• Work closely with parents and business partners to ensure that parents are able to re-register through appropriate channels
• Ensure campus is safe and operational one week before the first day of school
• Create paper rosters for the official attendance taking period (OATP)
• Verify enrollment numbers prior to the daily enrollment call
• Create a plan to address enrollment gaps if enrollment numbers are not met

Benefits

• Comprehensive benefits plan
• Majority of employee premium for the base medical plan covered
• Subsidized costs for a spouse/domestic partner and children
• Paid Family Leave (up to 8 weeks for birth or adoption)
• Tuition Reimbursement (up to 50% of tuition, max $5,250 per year)
• Employer-Paid Mental/Behavioral Health (5 face-to-face counseling sessions, unlimited telephonic counseling)
• Diversity, Equity and Inclusion (DEI) Professional Development
• Dental and vision plans
• Disability insurance
• Life insurance
• Parenting benefits
• Generous vacation time
• Referral bonuses
• Professional development
• Relocation allowance (if applicable)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED