Registrar, Cte

Orange County Public Schools•Orlando, FL

About The Position

Under general supervision, the Registrar performs school-based duties associated with registering and withdrawing students and maintaining electronic student records for a career and technical center. The role provides service to students, staff, and the public and supports student recordkeeping, testing, reporting, and office operations. Depending on the assignment, the position may be required to collect tuition or other monies. The position requires a high school diploma or GED, supplemented by up to two years of experience or training in clerical or secretarial work, or an equivalent combination of related education, training, and experience. The Registrar must be able to evaluate and maintain data, guide others in applying procedures, use office equipment, communicate information, perform basic arithmetic, interpret instructions, and exercise judgment. The description also identifies substantial physical demands and exposure to adverse environmental conditions. Reasonable accommodations will be provided to qualified individuals with disabilities upon request.

Requirements

High school diploma or GED.
Up to two years of previous experience and/or training involving clerical or secretarial work, or an equivalent combination of related education, training, and experience.
Ability to evaluate, audit, deduce, and assess data or information using established criteria and exercise discretion in identifying alternatives.
Ability to provide guidance and assistance to others on applying procedures and standards to specific situations.
Ability to start, stop, operate, and monitor equipment and materials used in assigned work.
Ability to use a wide variety of reference, descriptive, legal, advisory, and consulting information.
Ability to perform addition, subtraction, multiplication, division, and calculate decimals and percentages.
Ability to apply rational principles, interpret written, oral, diagrammatic, or schedule-form instructions, and adapt methods and standards to assigned objectives.
Ability to exercise judgment, leadership, decisiveness, and creativity when evaluating information against measurable or verifiable criteria.
Ability to perform very heavy physical work, including climbing, balancing, stooping, kneeling, crouching, crawling, and lifting, carrying, pushing, or pulling objects and materials weighing over 100 pounds.
Visual perception and discrimination; some tasks may require color, odor, or depth perception, and oral communication ability.

Responsibilities

Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
Assist students with applying, testing, and registering for the technical center.
Assist students with generating email accounts.
Input and update student records in CampusVue.
Maintain student industry certification and job placement data in CampusVue.
Generate and verify student transcripts and certificates.
Collect tuition or other monies when required by the area of assignment.
Fulfill historical transcript requests.
Administer state-required tests.
Assist teachers with electronic recordkeeping in CampusVue.
Assist the database coordinator with FTE error reports.
Assist the guidance counselor with student recordkeeping functions.
Maintain a filing system for student-related records.
Answer the telephone and provide assistance and information to the public.
Greet and assist visitors and staff members.
Maintain a professional atmosphere in the office.
Operate department equipment, which may include a postage machine, fax, scanner, and copier.
Provide timely and accurate reporting.
Keep up to date on current technology used by OCPS, as appropriate to the job, and attend district-supported training to maintain the required skill level.
Provide front desk coverage as a marginal function.