REGISTRAR, CTE

Orange County Public Schools • Orlando, FL

7h

About The Position

Under general supervision, the Registrar performs school-based duties associated with registering and withdrawing students and maintaining electronic student records for a career and technical center. The role assists students, teachers, guidance counselors, and other staff with enrollment and recordkeeping, and provides timely, accurate, courteous, and empathetic service to internal and external customers. Duties may include collecting tuition or other monies, depending on assignment. The position also requires accurate reporting and keeping current with job-related technology through district-supported training.

Requirements

• High school diploma or GED.
• Up to two years of previous experience and/or training involving clerical or secretarial work, or an equivalent combination of related education, training, and experience that provides the required knowledge, skills, and abilities.
• Ability to evaluate, audit, deduce, or assess data and information using established criteria, exercise discretion, and identify alternatives.
• Ability to provide guidance, assistance, and interpretation on applying procedures and standards to specific situations.
• Ability to operate and monitor equipment and materials described in the performance aptitudes section.
• Ability to use reference, descriptive, legal, advisory, and consulting information.
• Ability to perform basic arithmetic, including calculating decimals and percentages.
• Ability to interpret written, oral, diagrammatic, and schedule-based instructions and exercise judgment in adapting methods and standards.
• Ability to exercise leadership, decisiveness, and creativity when evaluating information against measurable or verifiable criteria.
• Ability to perform the physical demands described, including exerting extremely heavy physical effort and lifting, carrying, pushing, or pulling objects and materials exceeding 100 pounds.
• Visual perception and discrimination; some tasks may require perception of colors or shades, odors, depth, and the ability to communicate orally.

Responsibilities

• Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS positively.
• Assist students with applying, testing, and registering for the technical center.
• Assist students with generating email accounts.
• Input and update student records in CampusVue.
• Maintain student industry certification and job placement data in CampusVue.
• Generate and verify student transcripts and certificates.
• Collect tuition or other monies when required by the area of assignment.
• Fulfill historical transcript requests.
• Administer state-required tests.
• Assist teachers with electronic record keeping in CampusVue.
• Assist the database coordinator with FTE error reports.
• Assist the guidance counselor with student recordkeeping functions.
• Maintain a filing system for student-related records.
• Answer telephone inquiries and provide assistance and information to the public.
• Greet and assist visitors and staff members.
• Maintain a professional atmosphere in the office.
• Operate department machinery, equipment, and tools, which may include a postage machine, fax, scanner, and copier.
• Ensure timely and accurate reporting.
• Keep up to date on current technology used by OCPS as appropriate to the job, and attend district-supported training to maintain the required technology skill level.
• Provide front desk coverage as a marginal function.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED