Registrar Program Specialist I

Cayuse Holdings•Blackstone, VA

20h•$15 - $15•Onsite

About The Position

Employment in this role is conditional upon successful execution of the contract by the client. The Registrar Program Specialist I is responsible for performing a wide variety of administrative duties including data entry in the client's official Student Training Management System (STMS) database. This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Requirements

Must possess a high school diploma.
Minimum of three (3) years’ experience working in an office environment.
Basic knowledge of and experience with administrative or office management functions.
Secret Clearnce is required.
Due to the nature of work at the client’s site, U.S. Citizenship is required.
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Must be highly organized with excellent oral and written communication skills
Must be able to work in a collaborative, team environment
Must be customer service-oriented
Must be able to handle multiple tasks simultaneously in a busy work environment
Must possess proficiency in SharePoint and MS Office Suites software with strong Excel and processing skills

Nice To Haves

Candidates should demonstrate flexibility and a willingness to adapt to evolving responsibilities as outlined by the client.

Responsibilities

Manages office procedures as established by the Registrar and client's Standard Operating Procedures (SOP).
Manages and maintains the office filing system to include retiring course files according to the Disposition Schedule
Monitors the Registrar mailbox: responds or forwards to other Registrar staff.
Works closely with the client's Registrar’s office in support of the Training Officer.
Employs applicable client security standards and procedures.
Coordinates administrative matters as appropriate between the Registrar’s office, other administrative sections (budget, facilities support, travel), and programs.
Develops an in-depth knowledge of all courses as they relate to the Registrar’s office
Drafts routine e-mails to staff and students.
Develops thorough understanding of the client's official Student Training Management System (STMS) to include data entry and running management reports.
Controls access to the client's building by checking identification of personnel entering through the Registrar’s office to include all visitors and direct hires without swipe access; and obtain/receive Visitor Access Requests (VARs) and/or clearance notifications if needed.
Issues visitor badges and arranges escorts as appropriate; ensures return of all badges issued and prepare monthly inventory for the Security Officer.
Distributes mail and handles telephone inquiries; orders office supplies as needed to include certificate paper and holders; log ins and obtains receipt signatures for all incoming express mail deliveries ; and, updates daily schedule
Provides administrative support to the Registrar/ Training Officer to include management of student enrollments and confirmations.
Prepares, stamps, and signs via signature wheel course certificates for all students completing courses; coordinates with course managers any certificates needed in advance, i.e., courses given overseas or at other domestic locations.
Accepts room reservation requests and enters into Share Point.
Assists other Registrar Program Specialists with course filing.
Other duties as assigned.