Registrar-MMC

Ancora Education • Tulsa, OK

3d • $23 - $25 • Onsite

About The Position

The Registrar is responsible for the accuracy, integrity, privacy, and security of all academic records, including proof of graduation, attendance, student schedules, grades, SAP Appeals, SAP Academic Plans, transcripts, and graduation lists. They provide excellent customer service to students and functional departments on campus by responding promptly to requests for information and assistance. The Registrar ensures campus compliance with the Family Educational Rights and Privacy Act (FERPA) and supports the functions of the Director of Education, Education Manager, Library/Resource Manager, Program Directors, and Faculty.

Requirements

• Bachelor’s degree or related experience
• Knowledge of Microsoft Office and/or Google Workspace programs
• Knowledge of Student Information Systems
• Superior customer service and communication skills
• Ability to multi-task and prioritize in a fast-paced environment
• Ability to consistently meet all deadlines
• Ability to work independently and in a team environment
• Attention to detail

Nice To Haves

• Master’s Degree preferred
• Three years of experience in a Registrar’s Office preferred
• Experience with student management software (e.g., CampusNexus)
• Experience in building schedules for course delivery

Responsibilities

• Maintains Student Records: Creates, updates, and archives academic records and files for all students (active and inactive) to ensure accuracy, completeness, and compliance with institutional, accreditation, federal, and state guidelines. Receives new student files and follows up with Admissions for missing items. Communicates weekly with the Director of Education and Director of Admissions regarding outstanding items. Files updated transcripts, schedules, and correspondence. Audits academic student files for graduating and withdrawing students for completeness before archiving.
• Maintains Attendance and Population Records: Monitors attendance data daily and submits appropriate paperwork. Archives and maintains accuracy of attendance reporting for compliance. Prepares, obtains approval for, and distributes student attendance notifications. Maintains an accurate student population list in the student information system (CampusNexus). Retains back-up documentation of key information (starts, re-entries, withdrawals, dismissals, graduates, leaves). Processes withdrawn and graduating students promptly. Prepares and presents weekly, monthly, quarterly, and annual population reports.
• Maintains Grade Reports, Transcripts, and Satisfactory Progress Records: Maintains accurate student transcripts. Processes credit transfer requests and notifies students of acceptance/non-acceptance. Ensures final grades are entered into CampusVue and transcripts are complete. Spot-checks grade point average computations. Ensures "I" (Incomplete) grades are resolved promptly. Generates and presents reports on student performance against Satisfactory Academic Progress standards. Maintains records of student file reviews and actions taken (probation, dismissal). Prepares and distributes notification letters for probation and dismissal. Prepares a list of expected graduation candidates for the upcoming two terms. Creates and distributes certificates for Dean's List, Honors, and Perfect Attendance. Orders/processes graduating student diplomas. Processes requests for official transcripts. Ensures accuracy of grading legend on academic transcript forms matches the catalog.
• Supports Student Registration and Course Scheduling: Assists the Director of Education and Program Coordinators in formulating Master Schedules of Classes. Assists with student registration. Provides continuing student schedules at least three weeks before the end of the current term. Ensures continuing students receive final class schedules before the final week of the current term. Prepares class schedules for new student orientation.
• Assists with Accreditation Reports and Activities: Maintains master syllabi files and archives them. Gathers and provides academic information for accrediting, federal (IPEDS), state licensure, and agency reports. Assists with the preparation of accreditation materials and reports.
• Provides Customer Support and Administrative Support: Provides information on proper record-keeping methods. Assists in organizing commencement exercises and related activities. Remains accessible to students for questions. Maintains current knowledge of federal, state, and institutional regulations. Participates in professional development and in-service programs. Performs other duties as assigned by the Director of Education or Campus Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level