Regional Team Resource Specialist - Head Start

Mid-Willamette Valley Community Action Agency•Salem, OR

About The Position

The Regional Team Resource Specialist (RTRS) provides leadership support, coaching, guidance, and supervision to assigned staff teams as they plan and implement program services, including Child Development and Health Services, Family and Community Partnerships, and Staff Development. The role supports Head Start and Early Head Start sites and works collaboratively with the Regional Team Resource Assistant and other program leaders. It offers hands-on experience and ongoing professional development. The position supervises site and regional staff, supports classroom operations and compliance, monitors service delivery and child and family records, and addresses staffing and personnel matters. The work takes place mostly indoors in classroom environments, with frequent indoor and outdoor supervision of children, including children with high needs or challenging behaviors, and occasional driving between agency sites.

Requirements

Bachelor's degree in Early Childhood Education or a related degree with at least 18 credit hours of Early Learning coursework.
Two years of supervisory experience.
Two years of experience in Head Start or another Early Learning program.
Valid driver's license, an insured vehicle available for work use, and a satisfactory driving record for the previous three years.
Successful registration with the Child Care Division Central Background Registry.
CPR/First Aid certification, or ability to obtain it within 60 days of hire.
Food Handler's Card, or ability to obtain it within 30 days of hire.
Pass a pre-employment physical examination, renewable every two years.
Pass pre-employment and random drug/alcohol screenings.
Proficiency in Microsoft Office, including Outlook, videoconferencing platforms, and web tools.
Effective oral and written interpersonal communication skills.
Ability to present information to groups of all sizes in person and virtually.
Ability to use judgment to prioritize day-to-day tasks.
Ability to work effectively and maintain positive, professional relationships with team members and clients.
Consistent punctuality and reliable attendance.
Ability to move about the workspace, reach or extend to access materials or equipment, and evacuate children from a classroom in an emergency.

Responsibilities

Orient and train new site employees.
Plan and solve problems while managing deadlines.
Assign Float Teachers to site or classroom locations daily.
Collaborate with the Regional Team Resource Assistant on classroom observations and coverage, health and safety monitoring, daily problem-solving, classroom behavior support, and other site or regional needs.
Ensure adequate classroom staffing by addressing absences through assignments, substitute requests, or covering for Teachers and other staff as needed.
Complete ongoing observations of classrooms, home visits, and parent meetings.
Monitor health and safety at all sites, conduct required inspections, report non-compliance, follow up on corrective actions, and request repairs or maintenance as needed.
Report emergency conditions directly to the Program Director, including facilities issues, child supervision or maltreatment concerns, serious harm to children, and Standards of Conduct violations.
Establish site procedures for notifying families when a child has not arrived within an hour of class start.
Monitor completion and accuracy of home visits, education conferences, child observations and assessments, lesson and zoning plans, child supervision and transition/counting forms, recommended support strategies, documentation for children with behavioral or suspected disability needs, meal counts, attendance, staff licensing and training records, timecards, and leave requests.
Conduct Reflective Supervision meetings with all direct employees.
Respond promptly to email, inter-office mail, and voicemail.
Use ChildPlus and other databases to collect, track, and report child and family data and review child files.
Participate in regular RTRS and leadership meetings.
Schedule and facilitate regular regional meetings.
Participate on interview panels for new site staff.
Ensure staff compliance with agency policies and procedures, Head Start requirements, and licensing requirements; identify and address non-compliance promptly.
Address personnel issues in collaboration with the Program Manager and Human Resources.
Address staff performance issues with the Program Manager, including creating, delivering, and monitoring Performance Improvement Plans and reporting progress.
Monitor staff attendance and issue disciplinary action when needed to address chronic absenteeism.
Maintain punctuality, reliable attendance, and positive professional relationships with team members and clients.
Perform other reasonably related duties as assigned.