Regional Office Coordinator

The Walsh Group - Walsh Construction & Archer Western•Little Falls, NJ

2d•$35 - $50•Onsite

About The Position

We are currently seeking a Regional Office Coordinator for our office in Little Falls, NJ. The Regional Office Coordinator will be responsible for administrative support for a region, program or area including such functions as HR/EEO Activities, Pursuits/Bid Completion, Payroll, Reception, Facilities, etc., and act as general Executive Administrative Assistant for the region, program or area. As a fourth-generation, family-owned business, Walsh recruits individuals who are seeking a small company feel with a large company backing. Walsh is a successful fast-growing company at the forefront of technology and is committed to being the employer of choice to our employees and the builder of choice to our customers.

Requirements

High School degree required.
At least 2 years of relevant experience supporting a large office is needed.
Ability to work in a fast paced environment often with interruptions
Ability to thrive in a dynamic and energetic environment
Ability to work with and speak to all level of employees from entry-level to C-Suite Executives
Solid communication skills, both verbal and written
Ability to take direction and prioritize responsibilities from executive leaders
Proficient with MS Office Programs, Concur or other travel scheduling software
Able to work in an office environment

Nice To Haves

Associates degree or some administrative training is a plus.

Responsibilities

Coordinates calendar and schedule of the Executive and staff ensuring no scheduling conflicts.
Coordinates and schedules all travel arrangements, including booking flights, hotels, meeting rooms and transportation needs.
Prepares and submits expense reports on behalf of the traveler, including tracking of expenses, submission of receipts and responding to any compliance inquiries.
Performs daily duties of the office including ordering supplies and coordination of mail operations and expenses. May order office furniture, fixtures and equipment upon request of the office.
Coordinates various meetings with SBGL, BGL, PGM, ROM and/or Area Manager and assists in the preparation of presentations.
Assists office staff in the preparation of written correspondence for internal and external communication purposes. Creates office communication materials, such as staff directories, sign-in sheets, etc. May be responsible for the collection or distribution of weekly or monthly reports
May perform general HR duties for the office or act as a liaison for HR-related activities. These duties may include onboarding, PTO record-keeping, eForm processing, drug testing, etc. May act as Regional Ethics and Compliance Officer.
May be responsible for various other administrative activities such as weekly payroll processing, determining Davis Bacon Wages, updating certificates of insurance for subcontractors, processing change orders, tracking vehicle and equipment inventory, etc.
Performs general duties around Marketing, Pursuits and Community Outreach. These duties may include proofing RFPs/RFI/RFQs, updating bid calendar, assisting in the coordination of pre-bid conferences, performing internet research on possible clients and facilitating community outreach activities for the office.
Coordinates files, documents and contracts. Includes processing, maintenance and storage in repositories such as databases, SharePoint, or off-site storage.