Regional Manager of Subcontracts & Project Coordination

Broadstreet Properties LTD•Edmonton, AB

4d•CA$89,600 - CA$112,000

About The Position

As the Regional Manager of Subcontracts & Project Coordination, you’ll be responsible for leading and overseeing a team of Facilities Coordinators to ensure smooth, efficient operations across the organization for multi-family residential communities. Your leadership will drive the success within the team, and play a pivotal role in maintaining the highest standards of efficiency and consistency, ensuring projects are completed on time, within budget, and to the uppermost quality. You will maintain strong communication with your team and other departments and key stakeholders, fostering a collaborative environment while ensuring consistency in procedures and policies. If you are a strategic thinker, a strong hands on leader, with experience managing diverse teams and projects, this role offers the perfect opportunity to make an impact in a dynamic, fast-paced environment.

Requirements

5 years experience in facilities management, property management, and or construction management is preferred
Comprehensive understanding of fire life safety systems, including equipment operation and maintenance best practices; is considered an asset
Strong project management skills with the ability to multitask and prioritize in a fast-paced environment.
Excellent clear communication and interpersonal skills, with the ability to interact effectively with tenants, vendors, and senior management
Proficient in using facilities management software (ERP/CMMS) and Microsoft Office Suite (Excel, Word, Outlook)
Strong problem-solving and organizational skills
Ability to effectively manage emergency and perform well under pressure
Must possess a valid Class 5 driver’s license with a clean driving record

Nice To Haves

Education in Facilities Management, Completion of a trade or technical certification, or a related field is strongly recommended

Responsibilities

Lead/Mentor and provide direction to the Facilities Coordinators and Administrators, ensuring departmental performance aligns with organizational goals
Provide guidance on best practices for maintenance and safety, and ensure all team members are knowledgeable about company policies and procedures
Identify and resolve challenges in the coordination department including procurement, contract negotiations, scheduling, budgeting, and quality control
Collaborate and communicate effectively with the Facilities Manager to ensure alignment on facilities and operational needs
Prepare detailed reports for senior management ongoing projects, and budget performance
Support the needs of the field level Regional Facilities and Operation teams
Support Facilities Manager with annual budget and capital project planning
Develop and implement improvement strategies for facilities coordination and budgeting
Oversee the coordination teams expense management ensuring that the financial spending is within budget and operational costs are optimized
Review, manage, and negotiate vendor contracts and performance (landscaping, snow removal, mechanical, other service providers)
Develop and maintain relationships with third-party contractors to ensure high-quality service and cost-effectiveness
Plan, organize, and lead capital projects and maintenance initiatives from kickoff meetings to project close-outs
Oversee and coordinate emergency and routine contractor activities, providing emergency support when needed
Track and manage inventory of supplies, conducting monthly counts
Submit and review invoices to the Accounts Payable department to ensure accuracy
Ensure that all safety procedures and protocols are followed during repairs and maintenance activities to provide a safe working environment for both staff and residents
Any additional duties as required