Regional Gun Violence Research Consortium (RGVRC) Program Coordinator

The State University of New York • Albany, NY

3d

About The Position

The Rockefeller Institute of Government seeks a Program Coordinator to support the Regional Gun Violence Research Consortium (RGVRC) and its research, policy, and public engagement activities. Working closely with the Executive Director, the Program Coordinator is an operational partner responsible for coordinating projects and activities, facilitating stakeholder communication, managing administrative and logistical processes, and helping ensure that Consortium initiatives progress efficiently. The role works with Consortium members, Institute researchers, policymakers, practitioners, community partners, and other stakeholders.

The position supports Consortium operations across project and meeting coordination, membership activities, public records administration, event and webinar planning, research administration, and communications. It requires a highly organized, proactive person who can manage multiple priorities, exercise sound judgment, solve problems, and move projects forward with minimal day-to-day direction.

This is a Staff Assistant (SL-2) position in the United University Professions Union. Applicants must be currently authorized to work in the United States on a full-time basis; visa sponsorship is not available. The stated annual salary range is $60,000–$72,000, with starting salary determined by factors including experience, skills, qualifications, and internal equity. Applicants should submit a cover letter, a current resume or curriculum vitae, and contact information for three professional references.

Requirements

• At least a bachelor's degree from an accredited institution.
• Demonstrated experience coordinating multiple projects, priorities, and deadlines simultaneously.
• Strong organizational skills and exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work independently, exercise sound judgment and initiative, and manage responsibilities with minimal day-to-day supervision.
• Ability to proactively identify and address operational needs, solve problems, and follow through on tasks and commitments.
• Experience coordinating meetings, events, programs, or other complex activities involving multiple internal and external stakeholders.
• Ability to build and maintain effective working relationships with researchers, policymakers, practitioners, government agencies, community partners, vendors, and other stakeholders.
• Proficiency with Microsoft Office and ability to effectively use and learn digital tools and platforms for project management, virtual meetings and webinars, surveys and data collection, communications, and other administrative and operational activities.
• Applicants must be currently authorized to work in the United States on a full-time basis; visa sponsorship is not available.

Nice To Haves

• A degree in public administration, public policy, criminal justice, criminology, sociology, political science, communications, business administration, higher education administration, or a related field.
• Experience supporting research, policy, nonprofit, higher education, government, or grant-funded initiatives.
• Experience with project management, program coordination, research administration, grant or contract proposal coordination, or related operational activities.
• Experience planning and coordinating meetings, conferences, webinars, or public events, including supporting virtual event platforms.
• Experience developing or maintaining project management systems, trackers, workflows, or other organizational tools for coordinating complex activities.

Responsibilities

• Coordinate and support day-to-day RGVRC operations and implementation of its research, policy, and public engagement activities, working closely with the Executive Director.
• Provide operational and administrative support to the Executive Director, including scheduling, tracking priorities and action items, routine communications, and follow-up.
• Coordinate meetings with the Executive Director, research staff, Consortium members, policymakers, practitioners, and other stakeholders, including scheduling, logistics, materials, and follow-up.
• Coordinate Consortium membership activities, including prospective-member invitations, response tracking, membership records, contact information, communications, and follow-up.
• Manage administrative processes for public records requests, including identifying agencies and records custodians, preparing and submitting requests, tracking responses, communicating with agencies, and maintaining documentation.
• Track project timelines, deliverables, reporting requirements, action items, and milestones, and follow up with partners to support implementation and completion.
• Serve as a liaison among Consortium members, Institute staff, external partners, policymakers, practitioners, and other stakeholders to facilitate communication and collaboration.
• Plan and coordinate meetings, events, webinars, and stakeholder outreach, including logistics, virtual event platforms, and operational support during events.
• Research vendors, obtain and compare quotes, and coordinate information and materials for purchases, events, promotional materials, signage, printing, and other operational needs.
• Support project and research administration by maintaining documentation, files, databases, contact lists, and operational systems.
• Support grant and contract proposal development and project administration by reviewing funding announcements and guidance, identifying requirements and deadlines, maintaining trackers, coordinating documentation, monitoring outstanding materials, and following up with personnel and partners.
• Assist with the development and dissemination of Consortium communications and public-facing materials.
• Perform other related duties as assigned in support of Consortium operations and initiatives.

Benefits

• New York State health insurance with several options at an affordable cost and no mandatory deductibles.
• Free dental and vision coverage.
• Choice of a fully funded pension plan or a self-driven defined contribution retirement plan, plus supplemental retirement savings plans.
• Tuition assistance.
• Parental leave at full pay and additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• 13 paid holidays per year.
• 15 days of vacation and 15 days of sick time accrued in the first year of employment, increasing thereafter.
• Separate vacation and sick leave accruals of up to 21 days per year for each category, as described in the broader benefits overview.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level