Regional Fleet Coordinator

Lonestar Electric Supply Partners•Houston, TX

About The Position

Lonestar Electric Supply and its subsidiaries are seeking a Regional Fleet Coordinator to support fleet operations across an assigned territory. The coordinator serves as the primary fleet contact for designated locations and reports to the Director of Fleet Operations. The role coordinates vehicle maintenance, repairs, vendor relationships, fleet systems, documentation, invoicing, compliance activities, and branch support to help keep vehicles safe, available, and operational. It requires regular travel within assigned territories, strong organizational and problem-solving skills, independent priority management, and consistent communication with leadership. The company emphasizes safety, vehicle reliability, operational efficiency, cost control, and accountability across its branch network.

Requirements

3–5 years of experience in fleet operations, maintenance coordination, transportation, logistics, or a related field preferred.
Knowledge of vehicle maintenance, repair coordination, and preventive maintenance programs.
Experience managing vendors, service providers, invoices, and operational records.
Strong organizational, analytical, and problem-solving skills.
Ability to manage multiple priorities independently and follow issues through to resolution.
Strong communication and relationship-building skills.
Ability to travel regularly within assigned territories.
Valid driver's license and acceptable driving record required.
Ability to travel 50–75% of the time regularly between branches, vendors, and operational locations.
Ability to accommodate changing schedules and occasional overnight travel.
Ability to safely navigate branch, warehouse, and service environments.
Lifting up to 25 lbs. may be required infrequently.
Ability to consistently operate a computer and other office productivity machinery.

Nice To Haves

Familiarity with fleet management and telematics platforms such as Fleetio and Samsara.
Working knowledge of DOT, fleet safety, and compliance requirements.
Epicor Eclipse experience.
Experience in fleet operations, maintenance coordination, transportation, logistics, or a related field (3–5 years preferred).

Responsibilities

Coordinate day-to-day fleet operations across assigned locations.
Serve as the primary fleet contact for branches, drivers, and business units.
Manage vehicle maintenance, repairs, inspections, and preventive maintenance schedules.
Monitor vehicle availability, downtime, and repair status, escalating issues as needed.
Coordinate with vendors, repair facilities, roadside providers, and service partners.
Review and process fleet-related invoices, investigate discrepancies, and support cost controls.
Maintain accurate vehicle records, maintenance history, fleet documentation, and system data.
Support telematics systems, vehicle technology, and fleet reporting.
Assist with DOT, safety, compliance, and audit-related activities.
Coordinate vehicle deliveries, upfitting, equipment installations, and fleet onboarding activities.
Respond to branch requests and ensure timely follow-through on fleet-related issues.
Conduct branch and vendor visits as needed to support fleet operations and reinforce standards.
Prepare reports, monitor performance metrics, and identify opportunities for operational improvement.
Support implementation of fleet policies, procedures, and continuous improvement initiatives.
Maintain effective working relationships with branches, vendors, Accounting, EHS, and leadership.
Perform other duties as assigned.