Regional Accounting Clerk

AIR Control Concepts•Omaha, NE

11d•$40,000 - $60,000•Onsite

About The Position

This position will provide support to Force Equipment HVAC in Elkhorn, NE, a member of the AIR Control Concepts family. AIR Control Concepts is a community of forward-thinking experts committed to excellence, innovation, and collaboration, focusing on commercial HVAC representation. They bring together esteemed entities from diverse regions, each boasting decades of invaluable experience. By leveraging collective assets, knowledge, and resources, they empower member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. The Regional Financial Operations Specialist (RFOS) supports the transactional finance operations for one of the regions within AIR Control Concepts, a multi-billion-dollar national enterprise of commercial HVAC solution providers. Each region includes approximately 6–15 operating entities, each with its own customer and vendor activity. Reporting to the Regional Financial Operations Manager (RFOM), this role performs both Accounts Receivable (AR) and Accounts Payable (AP) tasks, ensuring transactions are processed accurately, timely, and in compliance with corporate policies. While this role supports both AR and AP functions, depending on regional needs, the Accounting Clerk may focus primarily on one area, with flexibility to shift responsibilities as required. The Regional Financial Operations Associate plays a critical role in supporting the day-to-day operational accounting backbone of the region. This role is ideal for someone early in their career who has prior work experience (not necessarily in accounting), is detail-oriented, organized, and eager to learn AR/AP processes in a multi-entity environment.

Requirements

Prior work experience required (not necessarily in accounting or finance).
Strong attention to detail and organizational skills.
Comfort working with numbers, documents, and transactional detail.
Ability to communicate professionally with customers, vendors, and internal teams.
Eager to learn accounting systems, ERP processes, and transactional workflows.
Reliable, responsible, and able to manage multiple tasks in a fast-paced environment.

Nice To Haves

Experience in administrative support, customer service, AR, AP, or office operations is a plus.
Proficiency with Microsoft Excel and general office software preferred.

Responsibilities

Create and process customer invoices across assigned entities.
Support customer invoicing workflows, ensuring accuracy and timely delivery.
Assist with initial collections outreach (emails, reminders, and light follow-up), escalating issues to the Collections Specialist.
Process and review supporting documentation for AR transactions.
Assist with recording customer payments when needed.
Maintain organized AR documentation and support reconciliation efforts.
Load trade Accounts Payable (AP) invoices for processing.
Load non-trade AP invoices into the system, ensuring proper coding and documentation.
Collect, validate, and organize W-9 forms from vendors.
Support vendor setup and ensure required documentation is complete.
Assist with preparing AP batches or payment runs for review by the RFOM.
Maintain AP files, documentation, and audit support materials.
Process intercompany trade (AIR) transactions, ensuring proper coding and documentation.
Assist with intra-company (within-entity) entries or reconciliations as assigned.
Maintain organized records to support intercompany reconciliations performed by RSA/RAM teams.
Prepare and organize 1099 documentation, including vendor information, coding checks, and support schedules.
Coordinate with Corporate Accounting to ensure accurate, timely reporting.
Maintain vendor files and supporting documentation in accordance with corporate SOP and retention policies.
Work closely with Collections Specialists to relay customer information and outstanding invoice issues.
Work closely with Sales Representatives to obtain documentation or resolve customer invoicing questions.
Work closely with AR/AP team members to ensure completeness, accuracy, and timely processing.
Work closely with RSA/RAM to support reconciliations, documentation, and close-related tasks as needed.
Communicate with vendors and customers professionally as needed to obtain missing documents or clarify questions.
Follow all corporate-defined SOPs, templates, and workflows for AR and AP processes.
Maintain organized, audit-ready documentation for all assigned tasks.
Identify opportunities for improved efficiency or accuracy and communicate them to the RFOM.