Regional Finance Representative

Terracon•Lodi, CA

About The Position

Responsible for coordinating accurate and timely project registration, billing, collections, and procurement practices for an engineering consulting firm. Under immediate supervision, the Regional Finance Representative prepares routine billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and defined billing cycles or client deadlines. The role ensures billing is internally approved, sent to clients on schedule, and accompanied by necessary supporting documentation. The position assists with project setup, review, and maintenance; billing and work-in-progress management; routine collections; and procurement activities. It also supports project safety and quality requirements and performs other duties as assigned.

Requirements

Associate’s degree in a related field, or a high school diploma or equivalent plus a minimum of 2 years of accounting-related experience in lieu of a degree.
Attention to detail and accuracy.
Good communication skills for internal coordination.
Ability to follow instructions and meet deadlines.
A valid driver’s license with an acceptable violation history may be required.

Responsibilities

Prepare routine billing for designated projects in accordance with contracts, accounting standards, internal controls, and billing schedules or client deadlines; obtain internal approval and send billing with required backup.
Assist with timely review of project registrations completed inside or outside the Regional Finance team, ensuring information matches contracts, purchase orders, and standard client requirements.
Assist with project opening and closing tasks and add executed change orders to the system.
Maintain assigned electronic project financial files, including contracts, work authorizations, budget tracking, payment applications, client invoices, and internal approvals, following company quality assurance procedures for document management and retention.
Assist Regional Finance team members in maintaining project billing schedules according to contract terms or schedules arranged with the Regional Finance Manager.
Initiate billing for eligible projects and generate draft invoices in accordance with client requirements; obtain appropriate internal review and approvals before distributing drafts to project managers and other required parties.
Escalate unanswered billing requests within the Regional Finance team or work directly with project managers as appropriate.
Finalize invoices in the billing platform and submit invoice packages with required cover pages, payment applications, lien waivers, and other backup.
Distribute invoices to external clients by mail, email, or client portal uploads.
Assist with CMELMS responsibilities assigned to regional finance staff.
Perform routine collections efforts, including phone calls or emails, and communicate with clients about past-due invoices.
Record collection activities in the collections tool, including invoice submission details, expected payment dates, and internal and external follow-up communications.
Follow up on invoices open past terms or average days paid and collaborate with project managers, Operational Finance, Corporate Collections, and the direct supervisor to resolve outstanding accounts receivable issues.
Complete onboarding forms for new suppliers not currently in the procure-to-pay system.
Create requisitions for goods and services purchases and create receipts once goods or services have been received and the invoice is correct.
Reconcile office credit cards in the expense report portal.
Follow safety rules, practices, and other project safety requirements; participate in pre-task planning and report safety issues or concerns to management.
Maintain quality standards on all projects.
Perform other duties as assigned.