Regional Assistant Supervisor

State of Alaska•Nome, AK

7d•Onsite

About The Position

The State of Alaska Division of Elections is looking for a Regional Assistant Supervisor to help us keep our elections Secure, Accurate, and Fair! The Division of Elections (DOE) is seeking a dynamic individual to join our Region 4 Elections office team in the Nome office. This person serves as an assistant to the Election Supervisor and performs a broad range of administrative and elections management tasks necessary for the operation of the office. This includes tasks such as inventory ordering, equipment management and testing, polling place procurement, election worker recruitment, training and payment, ballot accountability, delivery of materials to polling places, and supervision of temporary employees hired for the election cycle. Additionally, this position will assist with voter education and public outreach projects for the division during non-election times. DOE’s mission is to ensure public confidence in the electoral process by administering voter registration and elections with the highest level of professional standards, integrity, security, accuracy, and fairness. The administrative team provides support for all voter registration and election management functions. The position must perform extensive data entry into the Voter Registration System with a high degree of accuracy. The position provides information to the public and other agencies requiring interpretation and explanation of voter registration, polling places, absentee voting, candidacy, petitions, and other related information. There are often tight statutory deadlines and many interruptions. In an election year, overtime is required. The position is overtime eligible.

Requirements

Bachelor of Arts, Bachelor of Science or equivalent degree in Public Administration, Business Administration, or a related field from a four-year undergraduate post-secondary institution.
Three years’ experience as an assistant supervisor or supervisor in an agency with multifaceted operations. The experience generally includes general administrative activities such as employee supervision, procurement, inventory, and supply distribution.
Two years of work experience as an Election Clerk III.
Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
Customer/Quality Focus: Anticipates, monitors, and meets the needs of customers and responds in an effective, appropriate manner; continually seeks to provide the highest quality service and product to customers; ability to focus on financial monitoring in areas such as personnel and inventory.
Interpersonal Skills: Shows understanding, friendliness, courtesy, tack, empathy, concern, and politeness to others; includes effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to individual differences.
Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
Supervision: Ability to supervise, evaluate, and train temporary staff; able to communicate effectively with temporary staff on expectations and assigned tasks.

Responsibilities

Inventory ordering
Equipment management and testing
Polling place procurement
Election worker recruitment, training and payment
Ballot accountability
Delivery of materials to polling places
Supervision of temporary employees hired for the election cycle
Assist with voter education and public outreach projects
Perform extensive data entry into the Voter Registration System
Provide information to the public and other agencies requiring interpretation and explanation of voter registration, polling places, absentee voting, candidacy, petitions, and other related information
Supervise, evaluate, and train temporary staff