Regional Administrator Young Life Los Angeles

Young Life•Los Angeles, CA

2d•Hybrid

About The Position

Young Life is seeking a Regional Administrator to support the Senior/Regional Director in overseeing financial health, managing regional accounts, and assisting with personnel processes. This role involves ensuring the region's ministry is conducted with dependence on prayer and supporting staff, leaders, and committee members. The administrator will also be responsible for resource development, directing ministry operations, and providing essential administrative support to ensure the smooth functioning of the region.

Requirements

3-5 years experience as an administrator or equivalent required.
Knowledge of Young Life’s culture and operations preferred.
Ability to maintain confidentiality.
Ability and experience in working with executive leadership.
Ability to analyze complex problems, devise logical and creative solutions, and empower people to implement them.
Excellent organizational skills with attention to detail and the ability to handle concurrent tasks and constant interruptions.
Demonstrated proficiency in online computer applications (Microsoft Office Suite, etc.).
Strong written and verbal communication skills.
Essential accounting and spreadsheet skills.
Ability to be self-motivated and proactive to manage multiple projects, deadlines, and priorities.
Must be able to establish and maintain healthy, effective working relationships with other Young Life field staff and offer excellence in support to staff and the public.
Must represent Young Life in a professional and courteous manner.
Ability to manage and lead others from a distance.
Profess a belief in Jesus Christ as their personal Savior and Lord.
Subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith.
Be ready, willing and able to fulfill such ministry functions as may be required by the organization.
Refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life.
Abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.

Nice To Haves

BA preferred or equivalent experience.
On-going education encouraged.

Responsibilities

Develop a yearly personal growth plan that fosters a vibrant spiritual life, including time for solitude, retreat, reflection, study, prayer, and worship.
Seek and maintain relationships and disciplines, in the context of active participation in a church community.
Actively participate in the spiritual life of the Young Life community.
Assist the Senior/Regional Director in ensuring that all Young Life ministry in the region is designed and carried out with a dependence on prayer that takes place out of the overflow of a personal relationship with Jesus Christ.
Assist Regional Director in maintaining oversight and casting vision for reaching “every kid” within the region.
Facilitate the staff evaluation process.
Work with the division and Mission Services to support mission-wide procedures and policies.
Assist with personnel processes including interviewing, hiring, transferring staff, moving authorizations, and sabbaticals.
Assist in overseeing financial health in the region, including reviewing deficit reports.
Manage and maintain all regional accounts monthly.
Build financial and donor related reports as needed.
Build case statements and presentations for top donors.
Assist in creating and maintaining the region’s fundraising strategy, ensuring excellence in communication to donors and event support as applicable.
Ensure the development and implementation of measurable plans for the health, nurture and encouragement of staff, volunteer leaders, and committee members.
Attend and help coordinate logistics, schedule, and travel arrangements for regional meetings and other YL meetings, as requested.
Manage regional camp requests in conjunction with the division and camping.
Manage regional work crew in conjunction with the division and camping.
Manage camp assignment placement in conjunction with the division.
Review Adult Guest Hosts applications for camping.
Attend national regional administrator training and other professional development opportunities, when possible.
Maintain a healthy working relationship with area administrators within the region, caring for, supporting, and encouraging them in their jobs.
Maintain up-to-date knowledge of processes and ongoing support for staff in region (i.e. Concur, compensation, budget, CMI, YL Connect, etc.)
Provide in-person and virtual training with area staff, committee, area administrators on mission policies and procedures.
Manage processes around creation of new areas.
Organize and facilitate staff care projects throughout the year (Christmas gifts, advent, lent, books, prayer calendar).
Meet regularly with the regional leadership team.
Promptly respond to questions and provide support and direction to area staff when needed.
Resolve problems and questions in the absence of the Senior/Regional Director, as appropriate.
Liaison with appropriate Mission Services staff during emergencies.
Liaison between camps and staff for school season camping and when necessary for nationally managed camp events.
Provide guidance and act as a reference on Young Life policies and procedures for staff and volunteers in the region.
Verify and oversee regional ministry statistics (CMI, Strategic Mission Goals, etc.).
Coordinate Senior/Regional Director schedule and travel arrangements, as needed.
Strategic planning in partnership with the Senior/Regional Director.
Prepare monthly expense reports.
Review expense reports and check requests.
Accurately process and pay all monthly expenses/bills.
Analyze and maintain regional cash flow and yearly budget planning, including donation submission and communication with other regional staff on fundraising status.
Review regional and area cash flows monthly (manage transfers, deficit reports, etc.).
Manage budget and compensation timeline, process and regional approval of final budgets for areas and region.
Compile and do initial review of compensation information for the Senior/Regional Director review and approval before submission.
Manage and distribute various regional funds (subsidies, moving, etc) with Senior/Regional Director approval.
Manage PCard access for staff in region (setting up new users, approvers, delegates, managing limits, changing limits, deleting, etc.)
Coordinate and execute regional communication (newsletters, reminders, forwarding information from Mission Services, requesting information from staff).
Provide support to volunteer led areas.
Managing Commissioning application approval for area staff.