Regional Accounting and Operations Associate

First Supply LLC•Appleton, WI

8d•Onsite

About The Position

The Regional Accounting and Operations Associate applies standard operating procedures and effective information system use to the daily accounting and human resources transactions within the region. The Regional Accounting and Operations Associate works closely with regional personnel to support the sales and operations of the business in a timely, accurate, consistent, warm, and efficient manner.

Requirements

Associates Degree or bachelor’s degree in accounting or equivalent work experience in the field
Knowledge of Accounting and Human Resources policies, procedures, and practices
Demonstrated ability to manage others locally and remotely
Demonstrated accounting knowledge and skills
Computer knowledge and skills with the ability to learn First Supply LLC’s business system
Ability to work efficiently without direct supervision
Ability to effectively run a business office setting
Ability to effectively communicate verbally and in written format
Ability to perform effectively in matters that require attention to detail
Ability to effectively negotiate and response with appropriate social skills

Responsibilities

Manages office accounting and operations reporting work for the assigned area such as cash receipt handling, accounts payable or accounts receivable functions, expense tracking, reimbursements, basic general ledger maintenance, or payroll processing.
Receives training, guidance, and support from Accounting Process Analyst on standard operating procedures and effective use of information systems. RPM provides connections to the Finance organization in support of non-standard transactions.
Ensure transactions are accurately completed and appropriately recorded per standard operating procedures. Generates bills for customers and addresses related inquiries. Supports the generation of monthly reports along with providing variance analysis.
Balance & timely reconcile ledger accounts including but not limited to inter-company, promotional, cash, petty cash, deposits, and prepaid accounts
Track and submit accruals for rebates and journal entries monthly
Accurately submit paperwork and expenses to accounts payable coding to appropriate G/L
Monitor and coordinate collection on employee purchase accounts and overdue cash accounts in conjunction with Corporate Credit
Monitor & action direct inventory account exceptions
Monitor & track all outbound freight for billing purposes
Review COGS for errors, commission adjustments and freight
Oversee unavailable inventory and follow proper protocol to minimize unavailable inventor
Assist in the coordination and preparation of the annual budget process
Review and perform basic analysis on monthly financial results in conjunction with region leadership
Collaborate with Accounts payable, credit, operations, and accounting on exceptions, tracking and process improvements
Ensure day to day proper cash handling procedure and documentation is properly completed
Collect, count, reconcile and submit cash/checks for deposit
Review, reconcile and submit credit card transaction detail
Coordinate asset approval, acquisition, and disposal process
Coordinate the annual asset review process
Provides regular updates to Accounting Process Analyst on progress and the effective use of standard operating procedures and systems.
All other duties as assigned
Warmly work to onboard new hires answering questions and providing support designed to provide a successful experience
Coordinate new hire set ups with hiring managers
Provide first-day orientation (benefits, computer system and employee policies)
Assist managers as needed with timely completion of New Hire, Data Change and Termination paperwork to the Human Resources department
Ensure accuracy of bi-weekly payroll information
Review and approve timesheets each pay period for locations in region
Prepare and coordinate any adjustments for PTO with Human Resources
Serve as scribe for committee meetings
Conduct quarterly inspection of facility for safety issues
Coordinate quarterly checks of the sprinkler system and fire extinguishers
Assist managers as needed with filing all accident/incident reports
Set up driver file for each driver of commercial motor vehicles at the time of hire.
Complete annual driver file update.
Maintain checklist of all drivers in your respective office/region tracking expiration dates of medical cards and driver’s licenses. Ensure that medical cards and driver’s licenses remain current and valid.
Report any employees who hold a second job to the Branch Manager.
Ensure accuracy of bi-weekly payroll information
Review and approve timesheets each pay period for team
Prepare and coordinate any adjustments for PTO with Human Resources
Other duties/responsibilities as assigned