Region Operations Coordinator

UGI Corporation•Colorado Springs, CO

9d•Onsite

About The Position

This position acts as the central communications point for the Region and networks as needed while under minimal supervision from the Region Director. The role is designed to coordinate and provide support for the Region Director in the areas of communications, scheduling, reporting, and administration, allowing the Region Director the time needed to travel extensively and support their Region.

Requirements

High School Diploma
Ability on all office equipment
Computer skills at an intermediate level using Microsoft office products
5+ years in a fast-paced business operation or similar office setting

Nice To Haves

Proactive and responsive to all issues and concerns.
At least 5 years in AmeriGas and understand the various district operations.

Responsibilities

Act as the Office Supervisor for the Region Director.
Answer, review, and handle all incoming calls, e-mails, and daily mail with appropriate response.
Create, maintain, and update the Region Director’s monthly scheduling calendar, including conference calls, due dates for reports and responses, schedules of meetings/trainings, and upcoming events.
Process a variety of reports coming into and going out of the Region on a scheduled basis, including managing the dispenser file for each district, maintaining records of monthly safety meetings, retrieving checks on Certificate of Violations for DOT employees, compiling monthly meeting information for the Region, sending out notices for expiring DOT physicals and driver's licenses, compiling and completing weekly Contribution Margin reports, contacting managers for random Drug & Alcohol testing, and maintaining the pricing book for all districts.
Review all expense reports and process all payables for the Regional office.
Assist in annual budgets, spreadsheets, and maintain petty cash.
Process PM Vehicle Reports as required.
Support districts in Human Resources, Sales, Safety, and other areas as needed.
Send out monthly calendars to managers for employees due for annual and mid-year reviews.
Review all new hire packets.
Type bids, letters, and place orders for Sales Reps in the Region as needed.
Create flyers for sales incentives.
Set up Monthly Safety Committee conference calls and notify participants.
Keep up-to-date records of training on district employees (CETP, Certificate of Violations, etc.).
Complete payouts for the Region Safety Award Program.
Assist managers with requests for support of projects.
Provide back-up support for district CRRs.
Assist district employees with any questions related to insurance, policies, or practices.