Region Land Coordinator/Executive Assistant

D.R. Horton•San Ramon, CA

3d•Onsite

About The Position

D.R. Horton, Inc. is currently looking for an Region Land Coordinator in the Main Office Department. The right candidate will play an essential role in the communication and coordination of timely events involved with the land acquisition approval process. Streamline the process by which land deals are approved, as well as to communicate and carry out the expectations of the regional office.

Requirements

Bachelor's degree from four-year college or university
Four to six years of related experience and/or training
Must have a vehicle and a valid driver’s license
Ability to apply common sense understanding to carry out instructions furnished in written oral form or via DRH applications
Proficiency with MS Office and email

Nice To Haves

Strong communication skills
Ability to multi-task and attention to detail

Responsibilities

Receive and prepare incoming land books, purchase and sale agreements, amendments, notices of suitability, and other division-level agreements for review and approval by Region Chief Financial Officer, Region Counsel and Region President. Upon approval/execution, coordinate return delivery with division contact, local counsel, and/or escrow company. File in Sharepoint
Interface with various departments within the divisions of the Northern California Region, environmental consultants, public relations and advertising agencies, etc.
Process environmental requests from divisions, transmit work orders, and dispatch to the environmental consultant. Manually enter and track status of Phase I Environmental Assessments in contracts database (Sharepoint)
Approve and submit environmental invoices under $5k to corporate for processing. Update Sharepoint with invoice information
Prepare supplementary reports to accompany land books such as the Region Review Sheet and In/Out of Box Checklist
Maintain Northern California Region land files electronically
Track Funding Requests/Wires – communicate with corporate, region and division regarding wire status
Run weekly MAT reports and distribute to Region CFO and Region Counsel
Prepare and consolidate various reports for Region CFO, utilizing JDE and the Land Acquisition Database
Provide backup support for Region Escrow department and audit sales contracts for California
Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
Ability to work overtime
Ability to travel overnight (occasionally)
Regular and reliable in office attendance
Maintain and monitor existing land books at region office; update and file as needed or as instructed by division
Maintain and update contracts database in Sharepoint as projects are approved or as needed
Coordinate and oversee region and division-wide subscriptions as necessary
Provide administrative support to the Region Chief Financial Officer, Region Counsel and Region President
Schedule and organize complex activities such as meetings, travel, and department activities for all members of the senior management team
Work independently and within a team on special and nonrecurring and ongoing projects. Act as a project manager for special projects, at the request of the Region President, which may include planning and coordinating multiple presentations, disseminating information, and organizing region-wide events.
Additional duties as assigned