Region Director's Assistant

State of Utah Office of the Governor•Ogden, UT

4d•Onsite

About The Position

The Utah Department of Transportation (UDOT) is seeking a sophisticated Administrative Assistant to provide comprehensive support to the Region One Director. This role is designed for a professional communicator who excels at managing complex operations and acting as a liaison to public and private stakeholders. As a key representative of UDOT's initiatives, you will play a vital role in supporting Region One. Join us for a rewarding career with a team dedicated to excellence. Work schedule is Monday through Friday, 8:00 AM - 5:00 PM.

Requirements

A solid foundation in office administration.
Highly proficient in Google Workspace (Docs, Sheets, Slides, Drive) and can leverage these tools to streamline workflows.
A sophisticated communication style and a personable demeanor that allows you to interface effectively with everyone from the general public to government officials.
A gift for managing moving parts, prioritizing tasks under pressure, and maintaining an immaculate attention to detail.
A high school diploma or equivalent is required.

Nice To Haves

Preference for those who bring 5+ years of experience supporting executive-level leadership.

Responsibilities

Act as a strategic administrative partner to the Region Director and Deputy Director, ensuring their priorities are met with precision.
Create a world-class first impression by managing the front office and providing high-touch customer service to every visitor and caller.
Navigate complex organizational needs by acting as the primary resource for management, staff, and external stakeholders.
Serve as a key liaison between UDOT and local governments, consulting firms, and partner organizations to keep projects moving forward.
Draft high-stakes correspondence and reports, ensuring all outgoing materials meet UDOT’s professional standards.
Oversee the flow of regional correspondence, initiating responses and tracking action items to ensure nothing falls through the cracks.
Act as a front-line problem solver, researching public inquiries and explaining policies to turn concerns into resolutions.