Accountant IV: DORA-Executive Director's Office

State of Colorado•Denver, CO

1d•Hybrid

About The Position

The Executive Director’s Office combines the administrative, operational and performance functions of DORA divisions. It manages special projects and initiatives that work to preserve the integrity of the marketplace and promote a fair and competitive business environment in Colorado. The purpose of the Office of Accounting and Purchasing (OAP) is to provide accounting, procurement and contracting, and financial reporting services for the Department of Regulatory Agencies (DORA or Department), which consists of 11 divisional operating entities, comprised of approximately 174 cost centers. The Department executes a mixed budget of general, cash, reappropriated, and federal funds. It collects revenues exceeding 300 million for the General Fund and 29 other restricted cash or other types of funds. Accounting services consist of supplying quality, informed decision-making, guidance, and comprehensive training and recommendations of a financial and procurement nature, development of a unified system of accounts and its ongoing maintenance, and a complete package of financial services. These financial services include payroll processing, accounts payable and accounts receivable processing, purchasing, contract and encumbrance management, fixed asset management and grant management, financial reporting (internal management, state, and federal), budget monitoring, and fiscal policy and procedures.

Requirements

Nine (9) years of full-time professional accounting experience, including: Maintaining a general ledger, ensuring accuracy and reliability of the information; Designing and developing financial and management reports; Applying generally accepted accounting principles (GAAP).
Of the nine (9) years, two (2) years of experience must include: Demonstrated experience leading teams, including distributing and assigning work, ensuring timeliness, and accuracy of work performed.
Associate’s Degree in accounting; AND Seven (7) years of full-time professional accounting experience, including: Maintaining a general ledger, ensuring accuracy and reliability of the information; Designing and developing financial and management reports; Applying generally accepted accounting principles (GAAP).
Of the seven (7) years, two (2) years of experience must include: Demonstrated experience leading teams, including distributing and assigning work, ensuring timeliness, and accuracy of work performed.
Bachelor's degree in accounting; AND Five (5) years of full-time professional accounting experience, including: Maintaining a general ledger, ensuring accuracy and reliability of the information; Designing and developing financial and management reports; Applying generally accepted accounting principles (GAAP).
Of the Five (5) years, two (2) years of experience must include: Demonstrated experience leading teams, including distributing and assigning work, ensuring timeliness, and accuracy of work performed.
A combination of related education (coursework requires 27 semester hours completed in accounting or auditing); AND Five (5) years of full-time professional accounting experience, including: Maintaining a general ledger, ensuring accuracy and reliability of the information; Designing and developing financial and management reports; Applying generally accepted accounting principles (GAAP).
Of the Five (5) years, two (2) years of experience must include: Demonstrated experience leading teams, including distributing and assigning work, ensuring timeliness, and accuracy of work performed.
Current, valid licensure as a CPA by the Colorado Board of Accountancy.
Demonstrated written communication skills, including the ability to convey information to various stakeholders in a clear, accurate, and concise written manner.
Demonstrated verbal communication skills, including the ability to effectively convey information to audiences in a concise manner.
Demonstrated attention to detail.
Demonstrated critical thinking and analytical skills, including having the ability to evaluate information in order to apply knowledge and to decide on the most appropriate course of action.
Demonstrated prioritization skills, including planning, organizing tasks, and managing work assignments.
Demonstrated time management skills, including the ability to multi-task to effectively manage competing and constantly changing priorities in order to meet tight deadlines.
Flexibility and the ability to adapt to shifting priorities and changes in the work assignment.
Ability to read, interpret, and apply fiscal statutes and departmental policies and procedures.
Ability to collaborate with various stakeholders.
Problem-solving skills, including the ability to identify issues and communicate with stakeholders to obtain necessary information to resolve issues.
Interpersonal skills and the ability to collaborate and utilize customer service skills when necessary.
Ability to utilize accounting techniques, working according to basic accounting theories, generally accepted accounting principles (GAAP), and standards (Financial Accounting Standards Board).
Ability to work according to Governmental Accounting Standards Board (GASB) principles.
Ability to interact diplomatically with peers and stakeholders.
Ability to identify gaps and recommend and advise on updates to fit rules and regulations.
Ability to coordinate and facilitate strict processes in a timely manner.
Ability to train, collaborate with team, and explain how to correct deficiencies tactfully.
Leadership and mentoring skills, including the ability to manage the workload of a work unit, allocating resources as necessary, identifying gaps and opportunities for development among staff.
Emotional intelligence and relationship-building skills, including the ability to foster relationships with various stakeholders, peers, teams, and staff.
Demonstrated ability to understand and abide by workplace principles, practices and behaviors as internally identified and defined by the division and department.
Demonstrated ability to read, understand, interpret, apply, and explain laws, rules, policies, and procedures.
Sound judgment and the confidence to make decisions on a routine basis.
Ability to travel independently, including work in-office, as required by business needs and scheduled by the supervisor.
Integrity and high ethical standards.
Accountability, reliability, including attendance.
Ability to maintain confidential, controversial, or sensitive information.
Self-starter, including the ability to work independently, learn new processes, utilize own knowledge and that of the supervisor, and complete work with minimal supervision.
Demonstrated professional demeanor.
Knowledge and understanding in the use of PC software applications, including Microsoft Office (Access, Word, Excel, etc.), and Google Suite (Doc’s, Sheets, Slides, etc).

Nice To Haves

Demonstrated experience identifying areas for process improvement and facilitating updates in processes and procedures.
Demonstrated experience managing and monitoring federal grants.
Demonstrated experience applying GAAP, State Fiscal Rules, Fiscal Procedures, and departmental policies and procedures when processing accounting information.
Demonstrated experience working according to Governmental Accounting Standards Board (GASB) principles.
Demonstrated experience working with a governmental agency or in public accounting.
Demonstrated experience completing backup duties for the Controller of a government agency.
Demonstrated experience working with the Colorado Operations Resource Engine (CORE) and other accounting-based platforms, including InfoAdvantage.

Responsibilities

Supervises three accountants and is responsible for four functional areas: (1) accounts payable review and approval, (2) federal grant monitoring, reporting, and drawdowns, (3) general ledger maintenance and closing procedures, and (4) fiscal operations maintenance.
Responsible for expenditures and accounts payable activities for DORA by analyzing, reviewing, and maintaining the general ledger funding source and accounting subsystems.
Reviews annual travel plans and Official Function Plans submitted by the Divisions for completeness before approval by the Controller and Chief Administrative Officer/Executive Director.
As the compliance designee for OA, reviews and approves all out-of-state travel and official function reimbursement requests for completeness, reasonableness, and proper approvals.
Manages and provides technical support for all the grant functions for the Department and is the resident grant accounting expert.
Leads the functionalities of cash management reconciliations of federal grants, account expense distribution, federal grant reporting review, chart of account maintenance and implementation, financial review and corrections, and develops and maintains procedures and tools to oversee financial activity for DORA’s federal grants.
Works closely with the Department's Controller during monthly, quarterly, and fiscal year-end closing procedures and reporting.
Provides professional accounting services, training, advice, coaching, direction, and mentoring to department personnel and management.
Reviews, analyzes, researches, troubleshoots, and ensures that financial transactions follow Generally Accepted Accounting Principles (GAAP), State Fiscal Rules, the State Fiscal Procedures Manual, federal rules and regulations, and DORA’s policies and operational procedures.
Responsible for monthly, quarterly, and year-end closing processes and reporting.
Reviewing annual official function and travel plan requests for completeness and reasonableness before the Department Executive Director and Controller approval.
Regularly reviewing federal grants expenses, revenues, and receivables for accuracy and correctness.
Ensuring that, for each new fiscal year, all spreadsheets, allocations, and any other pertinent documents are set up and ready for monthly processing.
Participating in the analysis and maintenance of the general ledger and systems of accounts used to structure financial information for all funding sources within the Department.
Planning, scheduling, controlling, and coordinating monthly, quarterly, and fiscal year-end accounting adjustments for the accounting unit to provide the data necessary to produce federal, state, and management financial reports.
Acting as the subject-matter expert and the primary resource regarding financial transactions and business processes relating to overarching Department-wide activities.
Responsible for reviewing DORA policies and procedures regularly and recommending updates to the Controller and Chief Administrative Officer, and advising on internal control processes as needed to adhere to State Fiscal Rules and other rules and regulations.
Providing direction over CORE payment documents and warrant/EFT generation processes, and the CORE inter-governmental transaction process.
Acting as the subject-matter expert and the primary resource regarding financial transactions and business processes relating to overarching Department-wide activities.

Benefits

Employer-sponsored RTD EcoPass
Flexible schedules
Training and professional development opportunities
Employee wellness programs
Colorado State Employee Assistance Program (CSEAP)
Bike-to-work programs, including access to storage lockers and bike racks
Flexible retirement benefits, including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans.
Medical and Dental Health Insurance for employees and optional coverage for their dependents.
Life Insurance for employees, and optional coverage for their dependents.
Paid Time Off, including 11 paid holidays.
Short- and long-term disability coverage.
Tuition assistance program.