Recruitment Assistant

The Affiliated Sante Group • Silver Spring, MD

7d • $42,000 - $48,000 • Onsite

About The Position

As a Recruitment Assistant at Rock Creek Foundation, you'll be at the heart of our mission to attract and hire talented individuals who are passionate about making a difference in the lives of people with intellectual and developmental disabilities. The Recruitment Assistant provides administrative and operational support to the Human Resources and Talent Acquisition team throughout the recruitment lifecycle. This role offers hands-on experience in sourcing candidates, coordinating interviews, maintaining applicant tracking systems, supporting onboarding activities, and participating in employer branding initiatives. The ideal candidate is organized, detail-oriented, eager to learn, and interested in pursuing a career in Human Resources or Talent Acquisition.

Requirements

• Must possess a valid driver’s license with no more than 3 points and have access to a vehicle for work purposes.
• Must have proof of car insurance.
• Currently pursuing an Associate's or Bachelor's degree in Human Resources, Business Administration, Or a related field
• Minimum of 2 years work experience in any people facing role.
• Previous customer service or administrative experience preferred.
• Interest in Human Resources or Talent Acquisition.
• Familiarity with social media platforms for recruitment is a plus.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy.
• Professional and customer-service-oriented demeanor.
• Ability to maintain confidentiality.
• Strong interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Basic computer proficiency and willingness to learn HR systems.
• Ability to work independently and collaboratively within a team.

Nice To Haves

• Previous customer service or administrative experience preferred.
• Familiarity with social media platforms for recruitment is a plus.

Responsibilities

• Assist with posting job openings on recruitment platforms and organizational career pages.
• Review resumes and applications for minimum qualifications.
• Conduct initial candidate outreach via email and phone.
• Schedule interviews between candidates and hiring managers.
• Coordinate interview logistics, including virtual meeting links and interview rooms.
• Track candidate progress throughout the hiring process.
• Maintain accurate applicant records in the Human Resources Information System (HRIS) and Applicant Tracking System (ATS).
• Serve as a professional point of contact for applicants.
• Respond to applicant inquiries regarding the recruitment process.
• Ensure timely communication with candidates throughout each stage of recruitment.
• Assist with preparing offer packets and new hire documentation.
• Support employment verification and background screening processes.
• Assist with reference checks as assigned.
• Maintain recruitment reports and hiring metrics.
• Prepare interview packets and hiring documentation.
• Help organize recruitment files in accordance with company policies.
• Assist in promoting career opportunities through social media and other recruitment channels.
• Support career fairs, hiring events, community outreach, and open houses.
• Help create recruitment marketing materials and employment campaigns.
• Participate in initiatives that strengthen the organization's employer brand.
• Prepare onboarding materials for new employees.
• Assist with orientation logistics and new hire welcome packets.
• Ensure all required pre-employment documentation has been received.
• Support new hire follow-up during onboarding.
• Maintain confidentiality of employee and applicant information.
• Assist with filing, scanning, and organizing HR documents.
• Participate in HR meetings, projects, and special assignments.
• Perform other duties as assigned.

Benefits

• Flexible scheduling options
• Ongoing training and professional development opportunities
• 403(b) with company match
• Comprehensive medical, dental, and vision insurance
• Generous paid time off
• Birthday off every year
• Tuition Reimbursement
• Employee Assistance Program
• Wellness Perks – Annual wellness initiatives and access to the Calm App.
• Recognition & Rewards – Through our Awardco platform and referral program.
• Exclusive Discounts – Enjoy deals through FunEx and more.
• Life and AD&D insurance provided at no cost
• Short- and long-term disability coverage
• Optional legal assistance and transferable life insurance
• Pet insurance for your furry family
• Ancillary plans like critical illness, accident, and hospital indemnity
• Flexible spending accounts (FSA) to help with healthcare and dependent care expenses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree